Sample Library Coordinator

Express•Columbus, OH

3d•Onsite

About The Position

The Sample Library Coordinator is responsible for managing all daily functions of the sample library to support Merchandising, and Cross-Function departmental requests. This role ensures accurate intake, organization, tracking, and distribution of product samples, while maintaining detailed records and providing timely support to internal teams.

Requirements

0-3 years of experience
Strong organizational skills with attention to detail
Proficiency in data entry and familiarity with systems such as RMS and Excel/Google Sheets
Ability to manage multiple tasks and prioritize in a fast-paced environment
Effective written and verbal communication skills
Basic Excel skills for tracking and reporting
Ability to lift and move sample boxes and materials as required

Responsibilities

Receive and process incoming Floorset POs
Create and log new samples into the sample library database, filing by department and style number
Maintain organized sample bins, library shelves, and desk locations
Monitor and fulfill sample requests from, merchant teams, and other stakeholders
Deliver samples, hangers, racks, and related materials to designated locations
Use systems such as RMS and Excel to input and track sample data (e.g., PO, style, color, quantity)
Update the sample library database with brand samples, floorset information, and SKU details
Create non-merchandise cases and maintain accurate country-of-origin and quantity records
Perform regular inventory checks and update sample locations
Locate and lock cases as needed to ensure security and accuracy
Support Value-Added Services by delivering samples, hang tags, or other items for processing
Create and ticket tags for merchant samples using RMS data
Ensure correct department, spec number, style, and color details are included on tags
Send and manage email requests for sample processing (e.g., GOH sample requests)
Collaborate with leads and other departments to fulfill urgent or specialized requests
Prepare detailed spreadsheets and reports for sample requests, including delivery times and locations
Receive, track, and ship excess samples for floor set POs to Radial to put back into inventory
Receive, Label + Log Tech/Design Samples
Organizing sample sale racks + boxes in preparation for quarterly sample sales