Sample Assistant, Boutique

Moda Operandi • Brooklyn, NY

1d • Onsite

About The Position

Moda Operandi is seeking a Sample Assistant to join our Production Team. The Sample Assistant, Boutique will support the Production Team in managing the entire product journey—from purchase orders to the delivery of samples from vendors and stock to the warehouse—within a dynamic, fast-paced studio environment requiring flexibility and efficiency in all aspects. This is a 5 day a week onsite position in our Industry City office in Brooklyn, NY. Moda Operandi is an e-commerce platform transforming the way people discover and shop for designer fashion. Through its innovative mix of commerce and content, Moda allows women to shop for what’s new and what’s next in designer fashion from the world’s leading emerging designers and luxury brands. Founded in 2010, Moda Operandi's mission is to make it easy for designers to grow their businesses and consumers to realize their personal style. Today, Moda’s platform carries more than 1,000 brands and designers across fashion, fine jewelry and home, shipping to customers around the world.

Requirements

• 2+ years of sample management and project coordination experience.
• Prior Vendor communication experience.
• Intermediate proficiency with Microsoft and Google applications required.
• A strong and thorough knowledge of the luxury market.
• Ability to work in a fast-paced, e-commerce setting.
• Creative problem solver, resourceful and process oriented.
• Respond to change with a positive attitude.
• Professional communication skills.
• Ability to collaborate well with team members.
• Exceptional work ethic and organizational skills, along with attention to detail.
• Willingness to work off-hours, as needed.

Responsibilities

• Act with a strong sense of urgency to action new purchase orders each season, proactively partnering with brands to secure and coordinate timely sample loans for e-commerce photography.
• Coordinate all logistical aspects of sample loans—Collaborate with vendors to confirm sample loan logistics, including shipping and returns, while coordinating with internal shipping departments and domestic/international couriers to ensure seamless inbound and outbound movement of samples, with meticulous attention to detail at every step.
• Responsible for receiving, checking in, tagging, and managing all samples brought into the studio, as well as organizing and maintaining the entire sample closet.
• Drive the intake process for all studio samples, including receiving, checking in, tagging, and tracking inventory, while maintaining an impeccably organized and efficient sample closet.
• Support the Production Team in creating the daily schedule and shot lists for studio photo teams, prioritizing quick turnaround times per brands’ needs.
• Provide detailed styling guides to studio stylists to ensure product shots accurately reflect items and adhere to brand personality.
• Communicate color correction and sample discrepancies to the retouching team to ensure accuracy of images.
• Track daily shooting progress per day and maintain daily/weekly/seasonal production goals for on-model, ghost form, and still life product shots.
• Oversee the careful packing and prompt return of all samples to brands, upholding a best-in-class standard of care and organization.
• Support the Team in returning Boutique stock to the warehouse, as well as unpacking and receiving inventory in the studio.
• Collaborate cross-functionally with Buying and Site Merchandising teams to ensure all product imagery is completed in alignment with launch calendars and stock delivery deadlines.
• Submitting vendor imagery in accordance with company standards and guidelines.
• Coordinate all monthly editorial sample requests, managing sample logistics end-to-end while clearly communicating timelines, moodboard, and sample needs to vendors in partnership with the Creative and Marketing Teams.
• Act as the point of coordination for Mirakl-Marketplace related workflows—facilitating requests, aligning stakeholders, and ensuring timely execution across Marketplace, Production, and external partners.

Benefits

• Medical, Dental & Vision Insurance Benefits (Day 1)
• 401(k) with Company Match
• Company Paid Life Insurance Benefit
• Voluntary Supplemental Insurance Benefits (STD, LTD, Accident, Critical Illness)
• Unlimited Paid Time Off (Exempt & FT)
• Tuition Reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees