Sales Support Coordinator (Hybrid)

Orion Steel Group•Calgary, AB

13d•Hybrid

About The Position

At Interpro Pipe & Steel Inc., our strength starts with our people! As a team we collaborate to solve problems, contribute ideas and challenge each other to ensure growth and ultimately success for the business and our employees. We are seeking an experienced Sales Support Coordinator to join our Calgary team. The Sales Support Coordinator is responsible for overseeing the execution of line pipe project orders, ensuring all project-related invoicing, collections, and reconciliations are completed accurately and in a timely manner. This role manages multiple projects simultaneously, each with unique customer requirements and invoicing structures designed to support efficient billing and cash collection.

Requirements

Bachelor’s degree in Business, Supply Chain or Operations Management or equivalent work experience
1-3 years in transportation, finance or sales, within a customer service-focused environment
Ability to plan, organize and execute schedules in a changing environment
Demonstrated experience in auditing and data management (e.g. invoices, BOLs)
Strong MS Office skills (Word, Excel, Outlook and PowerPoint)

Responsibilities

Coordinate project invoicing activities, ensuring invoices are prepared, submitted, tracked, and reconciled according to customer agreements and project requirements
Serve as the primary liaison between Sales, customers, and internal stakeholders to establish invoicing procedures, submission requirements, payment schedules, and other project related communications
Monitor and track customer deposits, project billings, payment status, and financial commitments to ensure compliance with contractual terms and timely resolution of discrepancies
Review, process, and approve third-party supplier invoices within company systems, ensuring accuracy and alignment with purchase orders, contracts, and project budgets
Track and reconcile coating tallies, supplier invoices, and other project cost data throughout the project lifecycle and during project closeout activities
Prepare, maintain, and organize project documentation, reports, and supporting materials to ensure data integrity and audit readiness
Support project financial management by researching billing issues, resolving discrepancies, and collaborating with stakeholders to implement corrective actions
Develop, document, and continuously improve processes, workflows, and standard operating procedures related to project administration and invoicing activities