Sales Support Administrator

AllClear Aerospace & Defense•Camarillo, CA

2d•$24 - $26•Onsite

About The Position

The Sales Support Administrator provides administrative and operational support to the sales team by managing front desk reception duties, processing sales documentation, and ensuring accurate entry of quotations and sales orders across multiple ERP and CRM systems. This role serves as a key point of coordination between sales, customers, and internal departments by maintaining accurate records, facilitating order processing, and supporting manufacturing and fulfillment activities.

Requirements

Associate’s degree in Business Administration, Sales, Marketing, or related field preferred.
1–3+ years of relevant experience in sales support, administrative support, order processing, or a similar office role.
Fluent in English
Ability to read, analyze, and interpret general business information
Proficiency with CRM systems (especially Salesforce) and Pentagon 2000 ERP or quoting/order management systems preferred.
Strong Microsoft Office skills — particularly Excel, Outlook, and Word.
Experience with data entry and document management, ensuring high accuracy and attention to detail.
Intermediate Excel skills (Pivot tables, V-Lookups, Macros, Formulas)

Nice To Haves

Quantum experience preferred
Prior experience in manufacturing, government contracting, or technical sales environments.
Familiarity with quoting processes, government systems (e.g., DIBBS).
Additional training or certification related to CRM, sales support, or administrative systems.

Responsibilities

Perform front desk and reception duties, including admitting visitors, maintaining sign-in logs, and notifying employees of guest arrivals
Receive and process outgoing sales quotations from sales staff via handwritten forms, email copies, and government quoting systems (DIBBS)
Accurately enter quotations into Pentagon and Quantum ERP systems as required
Email completed quotations to customers in a timely manner
Enter qualifying quotations into Salesforce system
Process incoming customer purchase orders and enter sales orders into Pentagon or Quantum
Scan and file sales orders to the designated sales order server folders
Create work orders in Pentagon for manufacturing requirements and forward them to the Planning Department
Generate pick tickets for in-stock items and distribute them to appropriate departments
Maintain accurate sales records and ensure data integrity across ERP and CRM systems
Support coordination between Sales, Planning, Manufacturing, and Fulfillment teams to ensure timely order processing