Sales Project Coordinator

In-Situ•Loveland, CO

21d•Hybrid

About The Position

The Sales Project Coordinator serves as the primary customer-facing contact during the execution of complex orders and integrated solutions following receipt of a customer purchase order. This role is responsible for coordinating project activities across Customer Service & Sales Support (CSS), Production, Procurement, Finance, Logistics, Sales, and Technical teams to ensure projects are delivered on time, billed appropriately, and communicated effectively to customers. This role focuses on project coordination, customer communication, commercial execution, forecasting, and internal alignment. Ott is proud to be part of the Water Quality segment of Veralto (NYSE: VLTO), a $5.5B global leader dedicated to ensuring access to clean water, safe food and medicine, and trusted essential goods. When you join Veralto’s vibrant global network of 17,000 associates, you join a unique culture and work environment where purpose meets possibility—where the work you do has an everyday impact on the resources and essentials we all rely on, and where you’ll have valuable opportunities to deepen your skillset, pursue your ambitions, and grow your career. Together, we’re Safeguarding the World’s Most Vital Resources™—and building rewarding careers along the way.

Requirements

Bachelor's degree in Business, Operations, Project Management, Supply Chain, Engineering Technology, or related field; or equivalent experience.
Experience coordinating complex customer orders, projects, or cross-functional business processes.
Strong organizational and communication skills.
Experience working with ERP systems.
Ability to manage multiple projects simultaneously in a fast-paced environment.
Strong customer-facing presentation and relationship management skills.

Nice To Haves

Experience with integrated solutions, capital equipment, manufacturing, or industrial technology projects.
Microsoft Project experience.
PMP certification or formal project management training.
Experience with milestone billing and revenue forecasting.
Familiarity with project-based manufacturing environments.

Responsibilities

Serve as the primary customer contact throughout project execution following order receipt.
Lead regular customer status updates and project review meetings.
Communicate schedules, milestones, risks, and delivery updates.
Ensure customer expectations remain aligned with project status and commitments.
Coordinate activities across Production, Testing & Assembly, Procurement, Logistics, CSS, and other internal stakeholders.
Monitor project schedules and drive cross-functional action planning to maintain timelines.
Track open action items and facilitate timely resolution of project issues and escalations.
Support successful completion and handoff of projects.
Manage project order setup and maintenance within the ERP system.
Establish and maintain project structures, milestones, and associated documentation.
Coordinate setup and procurement of third-party components required for project delivery.
Ensure project records remain accurate throughout execution.
Manage milestone billing activities and ensure invoices are issued according to project-specific billing schedules and contractual milestones.
Maintain visibility into active project status, anticipated billing events, and expected revenue timing based on project progress and delivery schedules.
Provide regular reporting on project backlog, expected shipment dates, upcoming invoices, and revenue realization timing.
Partner with Finance and Operations to identify project delays, schedule changes, and billing impacts that may affect the timing of revenue recognition.
Conduct regular reviews with Production, Procurement, and Logistics teams to confirm assembly, testing, and shipment readiness.
Identify schedule risks and coordinate mitigation plans.
Share responsibility with Production for project on-time delivery (OTD) performance.
Maintain project schedules, meeting notes, action registers, and customer documentation.
Ensure project approvals, change documentation, and commercial records are properly maintained.
Support continuous improvement of project execution processes and standard work.