Sales Project Coordinator - TX

Munters•Selma, CA

16h•$23 - $25

About The Position

Munters is hiring a Sales Project Coordinator to coordinate and complete projects supporting its Data Center Projects Team. Projects range from administrative functions to sales efficiency and customer service. The coordinator supports customer visits, documentation transmittals, project updates, reporting, and other general project support. The role monitors deadlines, assignments, and progress, and communicates project status and documentation to customers and Munters Project Managers. The position provides invoicing and contract support for Data Center customers, including tracking progress payments, coordinating with project managers, regional sales managers, customers, engineering, accounts payable, and other departments, and helping ensure contracts are invoiced according to their terms. It also supports freight invoice and shipping documentation tracking, customer and representative setup, contract accuracy in Glovia, service revenue forecasting, issue resolution, and commission processing. The coordinator works with project managers, sales, manufacturing, and service to support customer satisfaction and retention. Additional duties include helping develop and manage Data Center marketing materials and promotional inventory, supporting trade shows and sales leads, providing customer-call coverage when project managers are unavailable, tracking warranty dates, and serving as Executive Assistant to the Commercial Director and President, DCT. Munters describes sustainability as an important part of its business strategy and value creation and states that it values an inclusive work environment.

Requirements

Two to three years of experience in sales, business, marketing, or business administration.
Strong written and verbal communication skills.
Strong professional and corporate social media skills.
Strong basic math skills.
Strong background in Microsoft Excel and Microsoft Word.
Ability to handle multiple projects and meet deadlines with accuracy and attention to detail.
Self-motivated, energetic, and positive attitude.
Ability to build strong customer relationships.
Ability to work independently with minimal direct supervision.
Ability to stay with an issue through successful resolution.
Strong organizational skills.

Nice To Haves

Associate or bachelor's degree in business or a similar field.
Experience in PowerPoint.
Experience in Adobe Professional.
Basic knowledge of the Data Center industry.

Responsibilities

Coordinate and complete assigned projects, including administrative, sales-efficiency, and customer-service work.
Support the Data Center Projects Team with customer visits, documentation transmittals, project updates, and general support.
Monitor project deadlines, team assignments, and progress, and prepare project status reports for management.
Communicate project status and provide customers and Munters Project Managers with documentation such as equipment submittals, test documents, and installation instructions.
Manage invoicing support for Data Center customers, including tracking project progress payments and coordinating timely invoice payment with project managers, regional sales managers, and customers.
Coordinate with OE and project managers to ensure contracts are invoiced according to their payment terms and adjusted when needed.
Track project shipping dates, freight invoices, bills of lading, and invoice postings; work with Accounts Payable to verify invoices and freight charges against quoted amounts.
Gather customer contract information and communicate terms and agreements to Project Managers so project decisions remain within signed contract guidelines.
Support Data Center OE in maintaining the accuracy and integrity of contracts entered and processed in Glovia.
Coordinate with departments to ensure new customers and representatives are set up correctly in the system.
Attend customer calls and meetings, support Project Managers with day-to-day tasks, and communicate with internal and external customers.
Support the service team with reports and data gathering for the Data Center service revenue forecast; track forecast progress and alert the PM-Americas and Commercial Director about potential misses.
Help resolve Data Center project issues involving OE, Service OE, Accounts Payable, Accounts Receivable, Operations, and Finance.
Verify project release dates, amounts, and GM2 percentages with the Accounts Payable Manager for commission processing.
Complete work professionally, efficiently, and safely, and respond to other management requests in a timely manner.
Work with Project Managers, Sales, Manufacturing, and Service to support customer satisfaction and retention.
Work with Sales and Marketing to research, price, design, order, inventory, and ship Data Center promotional items for customer visits, trade shows, golf events, and other opportunities.
Prepare purchase requisitions for Data Center marketing items and manage the trade show booth for Sales and Marketing.
Follow up on sales leads for regional sales managers after shows.
Provide customer-call coverage and point-of-contact support when a Project Manager is unavailable, and relay project information to the Project Manager.
Track warranty dates for Data Center projects.
Serve as Executive Assistant to the Commercial Director and President, DCT.