Sales Project Coordinator - TX

Munters•Selma, TX

2d•$23 - $25

About The Position

Munters is seeking a Sales Project Coordinator to coordinate and complete projects that support sales efficiency, customer service, and the Data Center Projects Team. The role supports customer visits, documentation transmittals, project updates, deadlines, team assignments, and progress tracking, and prepares project status reports for management. It communicates project status and provides documentation to customers and Munters Project Managers, including equipment submittals, test documents, and installation instructions. The coordinator manages invoicing support for Data Center Projects customers, including tracking progress payments, coordinating with project managers, regional sales managers, customers, order entry, accounts payable, and accounts receivable, and ensuring invoices follow contract payment terms. The role also supports freight invoices and bills of lading, tracks shipping dates, and helps validate freight charges and customer invoices. It gathers and communicates customer contract terms to Project Managers, supports contract accuracy in Glovia, and helps ensure new customers and representatives are correctly set up in the system. Additional duties include supporting Project Managers on customer calls and day-to-day tasks; assisting the service team with reporting and Data Center service revenue forecasting; identifying potential forecast misses; resolving project issues across departments; and verifying project release information for commission processing. The coordinator also supports sales and marketing efforts, including researching and ordering promotional items, maintaining inventory, managing trade show booth shipments, and following up on sales leads. The role tracks project warranty dates, provides customer-call coverage when Project Managers are unavailable, and serves as Executive Assistant to the Commercial Director and President, DCT. Very little travel is required.

Requirements

Associate or bachelor's degree in business or a similar field is desired.
2–3 years of experience in sales, business, marketing, or business administration.
Strong written and verbal communication skills.
Strong professional/corporate social media skills.
Strong basic math skills.
Strong proficiency with Microsoft Excel and Microsoft Word.
Experience with PowerPoint.
Experience with Adobe Professional.
Ability to handle multiple projects and meet deadlines while maintaining accuracy and attention to detail.
Self-motivated, energetic, and positive attitude.
Ability to build strong customer relationships.
Ability to work independently with minimal direct supervision.
Ability to stay with an issue through successful resolution.
Strong organizational skills.

Nice To Haves

Basic knowledge of the Data Center industry is preferred.
Associate or bachelor's degree in business or a similar field is desired.

Responsibilities

Coordinate and complete assigned projects, including administrative, sales-efficiency, and customer-service projects.
Support the Data Center Projects Team with customer visits, documentation transmittals, project updates, and general support.
Monitor project deadlines, team assignments, and progress; prepare status reports for management.
Communicate project status to customers and Munters Project Managers and provide project documentation such as equipment submittals, test documents, and installation instructions.
Manage invoicing support for Data Center Projects customers, including tracking progress payments and coordinating timely, accurate invoicing with Project Managers, Regional Sales Managers, customers, Order Entry, and Accounts Payable.
Track shipping dates and freight invoices and bills of lading; validate freight charges and customer invoices, and coordinate invoice receipt and accuracy with Accounts Payable.
Gather customer contract information and communicate terms and agreements to Project Managers so project decisions remain within signed contract guidelines.
Support Data Center Order Entry in maintaining accurate contracts in Glovia and help set up new customers and representatives in the system.
Attend customer calls and meetings, support Project Managers with day-to-day tasks, and communicate with internal and external customers.
Assist the service team with reports and data for the Data Center service revenue forecast; track forecast progress and alert the PM-Americas and Commercial Director to potential misses.
Help resolve Data Center project issues involving Order Entry, Service Order Entry, Accounts Payable, Accounts Receivable, Operations, and Finance.
Verify project release dates, amounts, and GM2 percentage with the Accounts Payable Manager for commission processing.
Complete all tasks professionally, efficiently, and safely; handle management requests promptly.
Work with Project Managers, Sales, Manufacturing, and Service to support customer satisfaction and retention.
Work with Sales and Marketing to develop Data Center marketing tools, research and order promotional items, prepare purchase requisitions, maintain promotional inventory, and ship items as requested.
Ship and manage the trade show booth and conduct sales lead follow-ups for Regional Sales Managers after shows.
Provide coverage and point-of-contact support on customer calls when a Project Manager is unavailable, relaying project information to the Project Manager.
Track warranty dates for Data Center Projects.
Serve as Executive Assistant to the Commercial Director and President, DCT.