Sales Operations Executive

Bolt Insight

15d • Remote

About The Position

We are looking for a motivated and proactive Sales Operations Executive to join our growing team on a 2-year internship basis, based remotely in Brazil. This role sits at the heart of our commercial operation, supporting the sales team with day-to-day administrative and operational tasks that keep deals moving and clients happy. This is an ideal opportunity for a final-year university student studying Business Administration or a related discipline who is ready to gain real-world commercial experience in a fast-paced, international environment. You will work autonomously, managing your own workload and taking ownership of your responsibilities.

Requirements

• Currently enrolled in a Brazilian university, eligible to participate in a mandatory 2-year internship programme (estágio obrigatório).
• 0–1 year of administrative or office-based work experience.
• Fluent in Portuguese; professional proficiency in English (written and spoken).
• Strong working knowledge of Microsoft Office / Microsoft 365.
• Comfortable working remotely and independently across a 6-hour working day.
• Available to work daytime hours (Monday–Friday), with university attendance in the evenings.

Nice To Haves

• Familiarity with HubSpot or any CRM tool.
• Experience with AI productivity tools (e.g. ChatGPT, Copilot, Notion AI).
• Prior exposure to a sales, commercial, or client-facing environment.

Responsibilities

• Platform Demo Coordination — Organise and schedule product demos for prospective and existing clients, coordinating availability and preparing the necessary materials.
• Marketing Events & Client Meetings — Support and take part in marketing events and client meetings, gaining direct exposure to how commercial relationships are built and won.
• Procurement & Documentation – Managing procurement documentation with clients, including raising and chasing Purchase Orders (POs) to ensure timely processing.
• Client Requests – Acting as the first point of contact for inbound client requests, from demo scheduling to general platform queries, ensuring nothing falls through the cracks.
• CRM Management (HubSpot) – Maintaining accurate and up-to-date records in HubSpot, logging interactions, updating contact and deal information, and ensuring data integrity across the platform.
• Sales Support – Assisting the wider sales and business development team with administrative tasks, reporting, and ad-hoc operational needs as they arise.
• Process Improvement – Identifying opportunities to streamline repetitive tasks and contributing ideas to improve sales operations workflows.

Benefits

• Business referral bonus – If you know someone who’s a great fit for the team, we’ll reward you for it!
• Employee referral bonus – You get the chance to shape our team and be rewarded for bringing great people onboard.
• Employee Bonus - The chance to earn up to one months salary as a bonus at the end of each year!
• Virtual or local team gatherings – Whether online or in person, we love to connect and celebrate our successes together.
• In-house recognition awards – We celebrate our ‘lightning bolts’ (those who go above and beyond) and show our appreciation for hard work!

What This Job Offers

• Career Level: Intern