Sales Office Coordinator

Life Care Services•Port Charlotte, FL

2d•Onsite

About The Position

South Port Square is actively seeking a hospitality-driven professional to join our growing team! The Sales Office Coordinator is the first impression for people visiting our community. This primarily includes receptionist responsibilities, managing administrative functions, coordinating events, serving in a hospitality role, managing office inventory and providing other administrative support functions.

Requirements

Administrative degree and a minimum 3 years' experience or high school diploma and minimum of 5 years' experience
Strong organizational Skills
Experience in a professional office setting or hospitality environment, where good communication (especially telephone) and customer relation skills are essential
Proficient in the use of various software including Microsoft Office applications
Strong written and verbal communication skills
Excellent keyboarding and proofreading skills
Ability to multitask
Takes Initiative

Responsibilities

Answers and directs incoming phone calls and manages the lead distribution system
Greets and serves all visitors in the marketing office in accordance with the Life Care Services Extraordinary Impressions program
Plans and implements all elements associated with marketing events within the approved budget
Processes invoices and is responsible for maintaining budget performance spreadsheets
Manages the office by tracking inventory and ordering office supplies, collateral, and other printed materials within the approved budget
Maintains and updates the office schedule including events, staff schedules and appointments
Manages communication of updates to the Community website and other digital responsibilities as assigned including taking an active role in the community social media strategy
Coordinates and creates the marketing newsletter and paper/digital flyers for upcoming events
Serves as the primary marketing and sales contact for communication with other departments
Provides administrative support to the Marketing and Sales Director and Residency Counselors as requested
Redirects residents to the appropriate contact for questions, comments or concerns
Maintains a professional appearance at all times
Attends meetings as requested
Assumes responsibilities for personal work areas and maintaining areas in a presentable manner.