Sales & Marketing Assistant (Part-Time)

Action Property Management • Irvine, CA

11d • Onsite

About The Position

Action Property Management seeks a Part-time Sales & Marketing Assistant for its Corporate Office located in Irvine, CA. This role supports the company's business development and marketing efforts through prospect research, email outreach preparation, content organization, and project coordination. It is well-suited for someone who enjoys independent, detail-oriented work and can keep several ongoing projects organized. The compensation is $22 per hour, with a schedule varying up to 20 hours per week.

Requirements

• High school diploma or equivalent required.
• Must be able to successfully pass a background check and drug screen.
• Strong research, organization, and data-entry skills, with close attention to detail.
• Clear, professional writing skills and the ability to adapt messaging for different audiences.
• Ability to manage recurring tasks and longer-term projects independently.
• Comfort working with spreadsheets, shared content libraries, and email marketing platforms.
• Familiarity with AI tools for research or drafting, with the judgment to verify information before use.
• Prolonged periods sitting at a desk and working on a computer.
• Capable of lifting up to 25 pounds as needed.

Nice To Haves

• A college degree in marketing, communications, business, or a related field is preferred.
• Current college students are encouraged to apply.
• ActiveCampaign experience is a plus.
• Experience in marketing, sales support, business development, or the community association industry is helpful.

Responsibilities

• Research prospective community associations in the regions Action serves, identify appropriate contacts, and organize outreach lists in ActiveCampaign.
• Identify associations affected by competitor acquisitions, self-managed associations, new developments, and communities preparing to come online.
• Research general manager contacts for potential Action Financial Services outreach.
• Maintain accurate solicitation records, including contact details, outreach status, and follow-up activity.
• Draft tailored email messaging for prospect segments, including new developments, new leads, previously contacted leads, and associations affected by acquisitions.
• Help develop an RFP guidebook and AI-assisted reference materials so New Business Development managers can respond more efficiently to lengthy RFPs.
• Coordinate the review and management of approximately 40–70 Google and Yelp reviews each month, escalating feedback that requires a response.
• Keep marketing materials current as associations are added or transition out of Action’s portfolio.
• Organize and maintain the internal content library for Action’s 350+ associations.
• Audit more than 1,000 website photography assets and document their source and copyright information.
• Assist with light content creation and video editing.
• Track and manage podcast accreditation certificates.
• Coordinate the design, ordering, inventory, and distribution of branded giveaway items.

Benefits

• Medical
• Dental
• Vision
• Pet insurance
• 401(k) with company match
• Life and disability support for qualifying team members
• Generous paid time off, including vacation hours, sick time, and company-observed holidays for qualifying team members
• Competitive pay
• Ample opportunities for career growth and advancement
• Investment in infrastructure, technology, training, and tools

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED