Sales Coordinator

JLL•Minneapolis, MN

1d•$65,000 - $70,000•Onsite

About The Position

JLL is seeking a Sales Coordinator to provide high-level support to commercial real estate brokerage producers in its Minneapolis office. The role covers administrative, financial, marketing, and operational functions and offers exposure to different aspects of the business through collaboration with brokers, research, marketing, finance, and coordinators. The team environment is described as fast-paced, collaborative, dynamic, and inclusive. The position supports brokerage business operations by gathering market research and preparing client deliverables, deal documents, and correspondence; maintaining the CRM database; managing property listings; creating marketing materials and presentations; supporting events; processing deal paperwork, invoices, and broker expense reports; and handling general office and administrative tasks. This is an on-site position in Minneapolis, Minnesota. The stated expected compensation is $65,000–$70,000 per year. Visa sponsorship is not provided; candidates must be authorized to work in the United States without sponsorship.

Requirements

At least 1 year of relevant experience supporting multiple people, preferably in commercial real estate or another professional services organization.
High proficiency with Adobe Creative Suite, including Photoshop, Illustrator, InDesign, and Acrobat Pro.
High proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Ability to learn new software and JLL's in-house platforms.

Nice To Haves

Project management capabilities, including multitasking, prioritization, deadline management, and the ability to work independently and with a team.
Resourcefulness, proactivity, attention to detail, willingness to learn, a positive attitude, and a drive for personal growth and development.
Ability to exercise discretion and professionalism when given access to confidential and private information.
Strong proofreading and editing abilities.

Responsibilities

Gather market research information and create client deliverables, including market surveys, tour books, and competitive sets.
Prepare deal documents, including Requests for Proposals, Letters of Intent, renewal letters, leasing status reports, and customer and prospect correspondence, with broker direction and/or in accordance with company policies, procedures, and best practices.
Update and maintain the company CRM database to track prospects, clients, and deal information.
Manage and maintain property listings on CoStar, LoopNet, and MNCar.
Prepare property marketing flyers, brochures, and email distributions.
Create and edit presentations, pitches, and client deliverables for prospect and client meetings.
Assist with and participate in planning industry functions, client events, and open houses as needed.
Collect and process deal-file paperwork; calculate, generate, and send invoices using the JLL accounting platform.
Track and process broker expense reports in accordance with JLL's T&E policy.
Perform general administrative duties, including printing, binding, scheduling meetings, greeting clients, setting up conference rooms, office maintenance, broker IT support, travel arrangements, and front desk coverage as needed.
Complete ad hoc administrative tasks.