Sales Coordinator

Maritz

12d•Remote

About The Position

The Sales Coordinator supports the Strategic Account Management team who represent Maritz Global Events to existing and prospective clients. The Sales Coordinator will support the life cycle of a program from sales documentation creation and proper recording processes to communication of program specifications with operational departments, gathering documentation for forecasting, pace reporting, hotel pickup/commission liaison, site visit coordination, lead form completion, final invoice review, and any other general administrative tasks.

Requirements

Associate or Bachelor’s degree preferred, or equivalent combination of education and relevant work experience.
Intermediate Excel skills with experience building, validating, and reconciling reporting tools.
Working understanding of contracts (MSAs, SOWs, Change Orders) and how terms impact revenue, commissions, and reporting.
Strong attention to detail with proven ability to review, audit, and correct work.
Ability to manage multiple requests with competing deadlines in a fast‑paced environment.
Clear, professional communication skills and ability to collaborate across Sales, Finance, and Operations teams.

Nice To Haves

Experience using AI‑enabled tools (e.g., Copilot, ChatGPT, Excel automation) to improve efficiency.
Familiarity with sales operations, hotel operations, events, or commission‑based environments.
Exposure to pacing, pickup, forecasting, or revenue‑related reporting.
Interest in process improvement and standardizing templates, tools, or workflows.

Responsibilities

Prepare, revise, route, and finalize MSAs, SOWs, ATPs, and Change Orders, managing version control and approval workflows.
Partner with Sales and operational teams to confirm pricing, scope, and services align with approved contract terms.
Create and maintain pacing, pickup, commission, and rebate reporting, tracking trends, minimums, and potential risks.
Support accurate and timely commission and rebate payments by partnering with Finance, Event Accounting, and Collections teams.
Build and maintain Excel‑based tools including reconciliation files, calculators, forecasting workbooks, and client‑ready analysis.
Validate data accuracy, troubleshoot discrepancies, and standardize templates to improve efficiency and reduce rework.
Manage intake of requests from Sales and internal partners by clarifying requirements, prioritizing deadlines, and coordinating deliverables.
Support planning and coordination of site visits, including itineraries, logistics tracking, and stakeholder communication.