Sales Coordinator

Vital Energy•Sebastopol, CA

63d•$24 - $27•Onsite

About The Position

Vital Energy is seeking a highly organized, customer-focused Sales Coordinator to support its residential and commercial solar, battery storage, generator, and microgrid sales team. The coordinator helps keep sales processes moving, customers informed, records accurate, and sold projects ready for a smooth handoff to Project Management. The role suits someone who brings order to a fast-moving environment, communicates warmly and professionally, and catches details before they become problems. The position is full-time, 8 a.m. to 5 p.m., and based in Vital Energy’s offices in central Sebastopol. The company provides technology and equipment as needed, including a laptop and cell phone. The work environment is described as friendly, down to earth, and collaborative, with an employee meditation room and an outdoor lounge and break area. Vital Energy is an award-winning, family-owned, third-generation residential and commercial solar, battery, and generator installation and service provider in Sonoma County. It has operated as a licensed electrical and gas contractor since 1971. The company emphasizes integrity, collaboration, accountability, practical problem-solving, respectful communication, and holistic and sustainable energy solutions.

Requirements

At least two years of experience in sales coordination, customer service, project administration, office administration, or a related role.
Excellent organization, follow-through, written communication, and attention to detail.
Ability to manage multiple customers, deadlines, calendars, and priorities at the same time.
Experience with CRMs, scheduling, electronic-signature, project-management, Google Workspace, and solar design and proposal software.
Good judgment when handling confidential information and escalating issues.
A collaborative, accountable approach and willingness to learn technical products and processes.

Nice To Haves

Experience in solar, battery, generator, construction, electrical, home-improvement, financing, or a technical industry.
Experience with JobNimbus, SunBase, ProCore, SolarGraf, ETB, Helioscope, DocuSign, and/or Google Workspace.
Familiarity with residential and commercial sales processes.

Responsibilities

Respond to incoming leads and complete initial customer intake and qualification.
Schedule consultations, site surveys, proposal reviews, and follow-up appointments.
Maintain accurate lead, activity, status, source, value, and next-step information in CRM, sales trackers, and related systems.
Collect utility information, property details, financing documents, and other project information.
Coordinate proposal, estimate, revision, and electronic-signature requests.
Monitor overdue follow-up, missing documentation, inactive opportunities, and unsigned agreements.
Prepare sold-project files and verify required documents and data before handoff to project management and operations.
Support Energy Consultants with calendars, task lists, pipeline reviews, reports, templates, and approved sales resources.
Communicate clearly with customers without making unauthorized pricing, schedule, performance, financing, or incentive commitments.
Help improve sales processes, data accuracy, customer responsiveness, and cross-department coordination.

Benefits

Competitive wage and bonuses, dependent on experience and performance.
Medical, dental, and vision benefits.
PTO, paid holidays, and sick leave.
Mileage reimbursements and stipends.
Professional development assistance.
Employee discounts.
Referral and bonus programs.
Company-provided technology and equipment as needed, including a laptop and cell phone.
Fully stocked kitchen with unlimited snacks, treats, and drinks.
Growth and advancement opportunities, with a commitment to nurturing and promoting from within whenever possible.
Employee meditation room and outdoor lounge and break area with BBQ and fire pit.