Sales Coordinator

Legends Global • Tysons, VA

5d • Onsite

About The Position

Perform all administrative-related duties in assisting Sales department and food and beverage office.

Requirements

• Clerical skills, including typing at 60 wpm
• Knowledge of windows operating system, including excel, word and publisher.
• Strong written and oral communication skills.
• Organized and detail oriented.
• Able to prioritize and have strong time management skills.
• Able to work a flexible schedule including some weekends and holidays.

Nice To Haves

• Experience with hospitality software preferred.
• BA degree preferred.
• Experience as a catering assistant, event or meeting coordinator is highly beneficial.

Responsibilities

• Filter leads and prospect from a curated list
• Greet and assist clients.
• Create and maintain exhibitor event files.
• Record all contract due dates, payments, deposits, log all checks and payments.
• Process credit card charges.
• Process client billing and invoices.
• Tracking all past due accounts.
• Process letters generated by Sales Managers.
• Process all catering paperwork: distribution of event orders, daily catering reports/logs, delivery receipts, tip sheets and all event changes.
• Fax menus and catering contracts to potential clients as generated by Sales Managers.
• Transmit correspondence as generated by Sales Managers.
• Create new files with event transmittals.
• Respond to requests from other facilities.
• Maintain monthly show sales calendar, including license number list and COD event forecasts generated by sales department, and monitor event forecast deadlines.
• Coordinate amenity program.
• Perform other related duties and special projects as assigned.
• File maintenance and organization of file storage room.
• Update events web site.
• Monitor exhibitor services during shows.
• Assist at show service desk.

Benefits

• Free Employee Parking
• Show tickets

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level