Sales Coordinator

JLL•Toronto, ON

11d•Onsite

About The Position

JLL is seeking an exceptional Sales Coordinator to support the Brokerage team at Corporate office in the Financial District. As the linchpin of our operations, the Sales Coordinator provides critical support by masterfully managing listing details and deal transactions while building relationships with key stakeholders and clients. In this fast-paced environment, your meticulous attention to detail, superior organizational abilities, and collaborative approach will drive our team's success. We're looking for a confident self-starter with a customer service mindset who thrives under pressure, anticipates needs, and embraces technological innovation.

Requirements

3+ years of experience in the real estate sector and/or lease administration
Advanced Microsoft Office (Word, Excel, PowerPoint & Outlook) is required
Demonstrated capacity to multi-task in a fast-paced environment
Must be an extension of the principal and handle situations proactively and intuitively
Must be flexible and highly motivated with a willingness to take initiative
Ensure that strong attention to detail is maintained at every level
Strong interpersonal skills and strong ability to work collaboratively with teammates and clients
Excellent written communication including strong proofreading and editing capabilities
Optimistic and outgoing personality, excellent follow through, must be a task
Must be able to maintain confidentiality, utilize judgment, and work with minimal supervision

Responsibilities

Assist in transaction processes including editing offers, agreements, tracking documentation flow, and maintaining deal databases
Coordinate with Finance on commission documentation and expense management
Liaise with Research team for demographic materials and market reports
Plan and coordinate client/broker events and property tours
Support client deliverables, proposals, and RFP responses
Organize client gifting programs and maintain client-facing document repositories
Create and manage property marketing materials including market surveys, tour books, presentations, brochures, and signage using JLL technology (MarketSurveys, Canva, InDesign)
Execute marketing campaigns through Eloqua, maintain distribution lists, and manage MLS listings with deadline tracking
Coordinate with third-party vendors (photographers, printing companies) and internal teams (Design Hub, Marketing Coordinators) to implement marketing plans
Maintain proficiency in JLL technologies and software (Microsoft Office, Altus, CoStar, Workfront, MarketSphere)
Provide administrative support including meeting coordination, document management, and knowledge base maintenance
Participate in team workflow management ensuring regional and national collaboration