Sales Coordinator

University of Southern California•Los Angeles, CA

31d•Onsite

About The Position

From fine dining restaurants to residential dining, USC Hospitality serves over 65,000 students, athletes, faculty, and staff, as well as our many visitors. Hospitality is one of the six core business units that comprise USC Auxiliary Services and one of the largest employers on campus. The team at USC Hospitality is led by innovative executive chefs and directors who strive every day to craft nourishing and wholesome alternatives for our hungry Trojan Family and our guests. We are seeking a Sales Coordinator to join our rapidly growing team. The Opportunity: We are a team of seasoned, driven professionals and need a passionate, hardworking Catering Sales Coordinator to help us improve upon our success. You will be at ease communicating with others and take pride building and maintaining new relationships. Our customers will look to you as a source of guidance and knowledge in all things Hospitality, and you will ensure that all of their expectations are exceeded.

Requirements

Bachelor’s Degree.
Combined experience/education as substitute for minimum education.
2 years of experience.
Combined experience/education as substitute for minimum education.
Administrative experience in an office, hotel, or convention center sales office.
Demonstrated attention to detail and excellence in customer service.
Exceptional organizational and communication skills.
Ability to multi-task.
Ability to communicate effectively in English.
Presents oneself professionally, in line with higher education environment.
Demonstrate, through ideas, words and actions, a strong commitment to USC’s Unifying Values of integrity, excellence, diversity, equity and inclusion, well-being, open communication and accountability.
Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education
Minimum Experience: 2 years, Combined education/experience as substitute for minimum experience
Minimum Field of Expertise: Administrative experience in an office setting, hotel or convention center sales office.
Demonstrated attention to detail and excellence in customer service.
Demonstrated excellent organizational and communication skills and ability to multi-task.
In addition, the successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USC’s Unifying Values of integrity, excellence, diversity, equity and inclusion, well-being, open communication and accountability.

Nice To Haves

Bachelor's degree
3 years of experience in special events, catering, and/or sales.
Ability to oversee student, temporary, and/or resource workers.

Responsibilities

Perform various administrative duties and support for daily operation of sales department and manager.
Coordinate event sales services and activities.
Schedule meetings and events.
Arrange with vendors for services, prepare agendas and correspondence, gather and organize supporting information, and oversee production and distribution of related materials.
Perform and audit banquet checks and complete the billing process with finance department.
Attend functions to ensure satisfactory outcome.
Cultivate relationships with new customers and maintain working relationships with existing customers and book events as assigned.
Respond to inquiries or requests for information regarding event space, rates, policies, and procedures.
Screen and prioritize incoming calls, determining what contact or action is required for satisfactory disposition.
Maintain, update, and track event changes, scheduling of events and prospects in information database(s).
Coordinate production and distribution of informational materials.
Provide input and ideas regarding marketing services for a variety of audiences.
Conduct research on local market, competition, and customer needs for management reports.
Track and provide effectiveness of various marketing campaigns.
Prepare monthly, weekly, or daily sales analysis, as needed.
Gather information regarding client needs and satisfaction with services performed.
Assist in preparing sales proposals, agreements, reports, and presentations.
Assist in budget preparation and administration.
Research costs.
Track and monitor budget expenditures.
Report on variances.
Ensure purchase orders, signed contracts, and internal requisitions are processed in a timely manner.
Perform other related duties as assigned or requested.
The University reserves the right to add or change duties at any time.
Valid CA driver's license required.
Position will participate in the Department of Motor Vehicles (DMV) Pull Notice System.
A copy of DMV record will be required as a final condition of employment.