Sales Coordinator

Hakes Brothers LCNM, LLC•Albuquerque, NM

16h

About The Position

The Sales Coordinator plays a critical role in supporting the Sales team within a dynamic new home building environment. This position is responsible for ensuring the accuracy, timeliness, and organization of sales operations, marketing coordination, and reporting processes. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities in a fast-paced setting.

Requirements

High School diploma or GED
At least two years' relevant experience
Proficiency with CRM systems and Microsoft Office Suite (Excel, Word, PowerPoint)
Strong organizational skills with exceptional attention to detail
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Excellent written and verbal communication skills

Nice To Haves

Bachelor's Degree in Marketing, Business, or related field
Familiarity with MLS systems and real estate processes is preferred

Responsibilities

Maintain and organize contract related documents and templates for all communities
Assist with HOA document management (in coordination with Land team)
Maintain and update pricing trackers (spec pricing, lot premiums, releases)
Assist in resetting terminated contracts (documentation + tracking)
Coordinate and track spec home cleanings and readiness for marketing/photos
Maintain digital maps for sales, operations, and starts teams
Track daily sales traffic and prospect data to ensure up-to-date reporting
Generate and compile top prospect and performance reports for the Director/VP of Sales & Marketing, as needed
Utilize HubSpot (CRM) reporting system, reviewing for inconsistencies and communicating with Sales leadership where opportunities may exist
Support the preparation of new community strategy memos and new community summit presentations, including data collection and presentation materials
Maintain, update, and submit new listings for inclusion in MLS
Ensure MLS listings are accurate and current within 24 hours of updates
Update pricing on website community pages and monitor and update website inventory to reflect current availability and product offerings
Track and organize CMA submissions and documentation
Assist in coordinating sales meetings, marketing/community events, and training sessions for New Home Advisors
Provide general administrative and operational support to the sales and marketing team as needed
Collaborate with Area Sales Manager and Marketing Manager on signage needs
Coordinate installation timelines with signage installers for large-format signage
Procure, distribute and maintain signage permits (where applicable)
Maintain inventory of all temporary signage (T-stakes, A-frames, inserts, etc.)
Conduct periodic signage audits to ensure proper placement and brand consistency
Coordinate, upload, maintain, and audit photos for completed homes on website and MLS
Upload and organize marketing assets, such as photos, videos, renderings, and brochures
Assist with email campaigns (lists, scheduling, QA) and landing page setup
Maintain sales office collateral (digital + physical)
Coordinate logistics for grand openings and realtor events
Assist in the development and maintenance of marketing calendars, ensuring alignment with community launches and campaigns