Sales Coordinator

THE ECONO-RACK GROUP 2015 INC.•Calgary, AB

22d

About The Position

The SCC Sales Coordinator is responsible for entering sales orders, invoicing sales orders, A/P matching, and ensuring the accuracy of orders. This role also assists in other sales-related duties as required.

Requirements

At least 2 to 3 years of sales support or customer service experience.
Prior demonstrated high-level organizational skills
Excellent customer service skills (friendly, courteous and helpful)
Strong work ethic and desire to succeed.
Ability to read and interpret documents such as training or procedure manuals and employee handbooks.
Ability to efficiently organize and manage multiple priorities.
Good grammar, voice and diction
Must possess computer proficiency and keyboarding skills including familiarity with the computer programs of Word and Excel.
Must have strong commitment to company values and the ability to work in a team and sales driven environment

Nice To Haves

College degree preferred
Experience and knowledge in logistics preferred
Experience and knowledge of JD Edwards is preferred

Responsibilities

Process Sales orders – ensure all order details are correct
Order materials from specified vendors as requested by sales representatives; ensure all costs are correct along with any shipping details
Expediting, monitor open PO’s and ensure vendor delivery schedule is as expected
Provide appropriate paperwork for shipping materials to customer site; ensure all details are correct
Process credit card payments
Process customer invoices and ensure all order details are accurate and have all required documentation before closing order, also complete Progress Invoicing as required
Receive purchase orders and investigating any variance, ensuring accuracy and correcting discrepancies so that documentation can be reconciled
Ensure all J-SOX guidelines are followed internally, and appropriate signoffs are present
Process purchase orders
Provide accounting copy of processed documentation
Approve all supplier invoices and confirm that invoice contains correct JDE PO# as required for AP to process for payment
Invoice, close and print invoice and distribute copies accordingly
Prepare and participate in weekly sales meeting
File all paperwork (billings, payables, purchase orders)
Arrange for jobsite equipment rentals based on information provided by sales representatives or project management.
Create equipment purchase orders in JDE for equipment and send purchase orders to vendors
Follow through on equipment rentals to ensure that offrents are processed in a timely manner
Arrange for transportation for third party vendor material based on information provided by sales representatives or project management.
Create Freight purchase orders in JDE and send purchase orders to freight vendors