Sales Coordinator

IHG•Tamuning,

1d•Onsite

About The Position

The Sales Coordinator will be responsible for preparing administration documents, handling inquiries, coordinating familiarizations and site inspections, attending sales meetings, managing mail and correspondence, assisting with direct mail campaigns, statistical collation and reporting, maintaining filing systems, managing databases, assisting with promotions, organizing trade shows, functions, and exhibitions, assisting with budget and business plan compilation, supporting tender submissions, collaborating with other IHG properties, managing collateral stock, updating promotional flyers, coordinating corporate gifts and promotional items, assisting with new product/service preparation, aiding in the development of promotional strategies and marketing plans, distributing sales leads, working in line with business needs, ensuring property safety and security, providing excellent guest service, and performing other ad-hoc duties as assigned by management.

Requirements

Must be able to work on Guam, USA without restrictions: US Citizens or US Permanent Residents, Residents of Federated States of Micronesia (FSM)
One-year related experience or an equivalent combination of education and experience
Demonstrated ability to interact with customers, employees and third parties that reflects highly on the hotel, the brand and the Company
Problem solving and organizational abilities
Proficient in the use of Microsoft Office
Excellent reading and writing skills

Nice To Haves

Diploma or Vocational Certificate in Sales & Marketing, Hotel Management, Business Administration, or related field preferred
Experience in Sales & Marketing with Hotel Industry preferred

Responsibilities

Prepare all administration documents required by the Sales team
Attend to telephone, fax, email enquiries in a timely manner
Co-ordinate all familiarizations and site inspections as required
Attend monthly sales meetings
Attend to all sales and marketing department mail and maintain a correspondence data base
Assist with direct mail campaigns
Statistical collation and reporting
Maintain filing systems (manual and electronic)
Maintenance and management of data base
Assist with promotions and familiarizations where requested
Organize Trade shows, functions and exhibitions where applicable and advised by Superiors
Assist with compilation of annual budgets, business plan and regular action plans
Assist with tender submissions
Work with other IHG properties and assist superiors including regional sales personnel to sell their properties
Stock control of collateral
Maintain and update promotional flyers
Maintain stock of printed material
Co-ordinate and maintain supply of corporate gifts and promotional item
Assist with the preparation of new products and services
Assist with the planning and development of promotional strategies and marketing plans for the Resort
Distributes sales leads
Work in line with business needs
Be responsible in keeping our property safe and secure, to participate in any Resort activity related to Fire Life safety
Be a friendly face and helping hand to our guests
Other ad-hoc duties – unexpected moments when we have to pull together to get a task done
May assist with other duties as assigned by management