Sales Coordinator

ASM Global•Tysons, VA

5d•Onsite

About The Position

Perform all administrative-related duties in assisting the Sales department and food and beverage office. This role involves managing leads, client interactions, financial processing, event coordination, and administrative support for the sales team. The Sales Coordinator will also be responsible for maintaining event calendars, updating the website, and providing on-site support during shows.

Requirements

Clerical skills, including typing at 60 wpm.
Knowledge of Windows operating system, including Excel, Word, and Publisher.
Strong written and oral communication skills.
Organized and detail-oriented.
Able to prioritize and have strong time management skills.
Able to work a flexible schedule including some weekends and holidays.

Nice To Haves

Experience with hospitality software preferred.
BA degree preferred.
Experience as a catering assistant, event or meeting coordinator is highly beneficial.

Responsibilities

Filter leads and prospects from a curated list.
Greet and assist clients.
Create and maintain exhibitor event files, recording contract due dates, payments, deposits, and logging all checks and payments.
Process credit card charges.
Process client billing and invoices, and track all past due accounts.
Process letters generated by Sales Managers.
Process all catering paperwork, including distribution of event orders, daily catering reports/logs, delivery receipts, tip sheets, and all event changes.
Fax menus and catering contracts to potential clients as generated by Sales Managers.
Transmit correspondence as generated by Sales Managers.
Create new files with event transmittals.
Respond to requests from other facilities.
Maintain monthly show sales calendar, including license number list and COD event forecasts generated by sales department, and monitor event forecast deadlines.
Coordinate amenity program.
Perform other related duties and special projects as assigned.
File maintenance and organization of file storage room.
Update events website.
Monitor exhibitor services during shows.
Assist at show service desk.