Sales Coordinator

Marriott Vacations Worldwide • Tempe, AZ

12d • Onsite

About The Position

Provides support for sales team, including but not limited to handling of special requests, preparing material for meetings and site tours, providing information for potential clients, and qualifying leads to assign to appropriate sales manager. Handles contract turn over process in a timely manner, which includes, acceptance of all correct documentation, payment and receipts. Audits internal Sales system for content through turn-over process and ensures files are complete and information is properly disseminated. Supports Sales Blitzes by organizing, participating in sales calls and providing follow up. Provides assistance with organization, updating and distribution of BEOs, and attending F&B meetings. Maintains and organizes the sales database drives, office filing system, Keeps the team informed and ensures collateral and sales aids are readily available for team as needed. Assists with update of monthly reports. Compiles information and formats for sales commentary, corporate accounts, and reports as needed. Responsible for tracking and reviewing all sales invoices/payments and works with the DOS/Finance team to ensure proper payment is provided. Responsible for the planning, coordination and preparation of site inspections, familiarization tours, press trips, photo shoots, and other hotel events. Assists with site inspections when needed. Serves as point of contact for clients and able to communicate accurate information by phone and email, in a professional manner. Drives hotel-wide initiatives to build and enhance the guest experience as a means of attracting new markets and guests desiring an authentic ADERO experience. Assists with Public Relations requests, collateral, print media, graphic design teams, and printing companies and act as liaison with the Aqua-Aston Corporate Team. Assists with proofing and editing copy for hotel website, collateral, and events and routes for approval with final proof to DOS/GM Updates and manages website content, and assists with social media platforms such as TripAdvisor, Facebook Twitter, etc. Other duties as assigned.

Requirements

• Regular attendance in conformance with the standards
• Ability to work varying schedules to reflect business needs of the hotel
• Full compliance with Aqua-Aston Hotels & Resorts rules and regulations
• Comprehensive knowledge of the English language to effectively communicate with guests, associates, and vendors
• Ability to assist with the design and preparation of statistical reports and presentations as needed
• Must be highly organized and have a keen attention to detail
• Ability to accurately report information
• Ability to assist with various accounting and office tasks as needed
• Ability to scrupulously follow all ADERO Scottsdale Hotel, and hotel policies and procedures
• Any combination of education, training or experience that provides the required knowledge, skills and abilities
• High School education preferred
• Adaptable experience with travel industry, customer service
• Proficient in Word, Excel, PowerPoint and Delphi
• Current driver’s license

Responsibilities

• Handling of special requests
• Preparing material for meetings and site tours
• Providing information for potential clients
• Qualifying leads to assign to appropriate sales manager
• Handling contract turn over process
• Auditing internal Sales system for content through turn-over process
• Supporting Sales Blitzes by organizing, participating in sales calls and providing follow up
• Assisting with organization, updating and distribution of BEOs
• Attending F&B meetings
• Maintaining and organizing the sales database drives and office filing system
• Keeping the team informed and ensuring collateral and sales aids are readily available
• Assisting with update of monthly reports
• Compiling information and formatting for sales commentary, corporate accounts, and reports
• Tracking and reviewing all sales invoices/payments
• Working with the DOS/Finance team to ensure proper payment is provided
• Planning, coordination and preparation of site inspections, familiarization tours, press trips, photo shoots, and other hotel events
• Assisting with site inspections
• Serving as point of contact for clients and communicating accurate information by phone and email
• Driving hotel-wide initiatives to build and enhance the guest experience
• Assisting with Public Relations requests, collateral, print media, graphic design teams, and printing companies
• Acting as liaison with the Aqua-Aston Corporate Team
• Assisting with proofing and editing copy for hotel website, collateral, and events
• Updating and managing website content
• Assisting with social media platforms such as TripAdvisor, Facebook Twitter, etc.

Benefits

• Free On-Site Parking
• Department celebrations
• Associate Appreciation Week
• Monthly associate recognition and reward programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED