Sales Coordinator & Office Administrator

The Attain Group•Ottawa, ON

1d•CA$45,000 - CA$55,000•Onsite

About The Position

The Attain Group is a national consulting engineering firm specializing in technology design and advisory services. For over 21 years, we’ve partnered with governments, real estate owners, and organizations across Canada to deliver smart building solutions in telecommunications, security, audio-visual, IT, and operational technology. We pride ourselves on being collaborative, professional, and easy to work with. We are looking for a Sales Coordinator/Office Administrator to join our Ottawa office. This is an entry-level role, ideal for a recent graduate who is organized, resourceful, and eager to learn or an experienced sales/office coordinator. The successful candidate will play a key role in supporting our operations and sales teams, while gaining exposure to a fast-paced consulting business. This position reports to our Chief Operating Officer and will work closely with our leadership team, sales professionals, and project managers.

Requirements

A recent graduate from college or university in business administration, office management, marketing, finance, or a related field.
Exceptional organizational skills and attention to detail.
Strong critical thinking and problem-solving ability.
Proven self-management and time-management skills.
A collaborative mindset: hungry, humble, and smart.
Eager to learn and grow with a company that values initiative and new ideas.
Comfortable with technology and quick to learn new tools (experience with HubSpot or ERP systems an asset but not required).
Must be a resident of Canada for a minimum of 5 years and be able to receive and maintain a Level 2 (Secret) personnel screening security clearance from the Government of Canada.

Nice To Haves

Experience with HubSpot or ERP systems

Responsibilities

Provide administrative support across the organization, including: Work order creation, preparation, and document management.
Following up on proposals and coordinating responses.
Supporting WorkFlowMax (ERP) and HubSpot (CRM) and future transition to integrated ERP.
General office management, scheduling, and organization.
Assisting sales and leadership team members with reports, coordination, and communication.
Generating sales proposals in coordination with the business development team.
Maintain a high standard of accuracy and quality control in all work.
Contribute to improving systems, processes, and efficiency within the office.
Be proactive in anticipating needs and solving problems before they arise.