Office Administrator & Scheduling Coordinator

Xnurta•Bellevue, WA

2d•Hybrid

About The Position

We are seeking a highly organized and detail-oriented Office Administrator & Interview Scheduling Coordinator to support daily office operations and manage interview coordination for our hiring team. This role serves as a key point of contact for internal staff, candidates, and external vendors while ensuring smooth administrative and recruiting processes.

Requirements

Previous experience in office administration, recruiting coordination, or administrative support preferred
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office, Google Workspace, and calendar management tools
Ability to manage sensitive information with confidentiality
Strong attention to detail and problem-solving skills
Ability to work independently and in a fast-paced environment

Nice To Haves

Experience with applicant tracking systems (ATS)
Familiarity with HR or recruiting processes
Customer service or front-desk experience

Responsibilities

Manage day-to-day office administrative tasks and maintain organized office operations
Order and stock office snacks and drinks
Ensuring office is clean and organized
Coordinate and schedule interviews/meetings between candidates, managers, and team members
Communicate professionally with candidates regarding interview logistics and follow-ups
Maintain calendars, meeting schedules, and conference room bookings
Assist with onboarding preparation for new hires
Order and maintain office supplies and equipment
Support leadership with administrative tasks, reports, and documentation
Respond to emails, Slack and greet visitors as needed
Maintain confidential employee and candidate information
Help improve office and scheduling processes for efficiency