Sales Office Administrator / District Administrator

Insperity•Denver, CO

2d•Hybrid

About The Position

Insperity provides comprehensive HR solutions, blending service and technology for businesses nationwide. With a strong belief in the value of people, Insperity fosters diversity, inclusivity, and a sense of belonging. The company is recognized as a top workplace and offers flexibility, career growth through continuous learning and mentorship, and a robust well-being package including generous paid time off, medical, dental, and vision benefits, and wellness support. This role is crucial in supporting the sales process, managing office operations, and contributing to the company's culture and corporate citizenship initiatives.

Requirements

High School Diploma or equivalent is required.
Three years of related work experience in office administration and customer support is required.
Demonstrates active listening, emotional intelligence, empathy, interpersonal skills, and networking skills.
Ability to follow written and oral instructions and analyze situations accurately.
Effective and tactful verbal and written communication skills.
Working knowledge in Word, Excel and PowerPoint required.
Previous experience with Windows required.
Proficiency in operating personal computers, printers, and copiers required.
Appropriate application of Insperity’s policies and procedures including expense guidelines, sales policies, information governance, brand guidelines, onboarding and offboarding of District Office personnel, corporate citizenship programs and guidelines.
Proficiency in Insperity’s sales and corporate technology systems such as Salesforce, DocuSign, Premier Pathway, AIMS, learning management system (LMS), Inside Insperity, Sales Coach, MS Teams and Zoom.
Appropriate application of modern office methods, procedures, and equipment, including business letter writing, general principles, practices, and procedures of a sales office.
Performing confidential and responsible administrative duties with speed and accuracy.
Knowledge of clerical methods, techniques, and filing systems (including computer data management) used in compiling and maintaining records and preparing reports.
Ability to work independently in the absence of direct supervision and under narrow time constraints to solve complex problems.
Ability to handle sensitive situations, materials and communications with sound judgment and discretion.

Nice To Haves

Experience in sales office administration is preferred.
Report writing experience a plus.
Some training or facilitator experience preferred.

Responsibilities

Trains and supports District Office personnel on sales processes, procedures, and technology to drive efficiency.
Creates, validates, and submits sales documents with attention to detail and accuracy.
Utilizes systems like SalesForce, DocuSign, Premier Pathway, and AIMS to audit sales packages.
Confirms validity and consistency of prospect data, collecting missing information.
Ensures marketing collateral distribution for District Office personnel.
Facilitates marketing campaigns and supports corporate marketing programs.
Manages the office sales forecasting process and updates opportunity forecast status.
Creates and updates activity and pipeline reports.
Supports sales leadership with local incentives, campaigns, and contests.
Maintains sales leader(s) calendar, coordinates travel, and completes mileage and expense reports.
Assists with the on-boarding and off-boarding of District Office personnel.
Organizes on-site and off-site meetings, including technology setup and collaboration on agendas and presentations.
Identifies and resolves technology-related issues.
Manages District Office information and files according to corporate policies.
Receives incoming calls and visitors, maintaining a welcoming and professional office environment.
Manages the shipping and receiving function.
Facilitates and supports meeting arrangements, including room reservation, hospitality, and preparations.
Serves as a liaison between the District Office and Corporate security.
Serves as the Volunteer Council Member for the District Office, leading and reporting on volunteer and philanthropy initiatives.
Assists in the accomplishment of Insperity Company goals and helps other employees.
Performs other duties as may be assigned by department supervisor.
Participates in the Disaster Recovery plan as required.