Sales Coordinator, Brokerage

JLL•San Jose, CO

1d•Onsite

About The Position

JLL is seeking a Sales Coordinator to join their Brokerage Operations team in San Jose. This role provides high-level support to commercial real estate brokerage producers, involving administrative, financial, marketing, operational, and office functions. The position offers exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and other coordinators to contribute to the overall success of the office. JLL offers a fun, fast-paced, collaborative, dynamic, and inclusive environment.

Requirements

1-3 years of experience in administrative, operations, or coordinator roles, preferably supporting multiple stakeholders in commercial real estate or professional services.
High level of proficiency and working knowledge of Microsoft Word, Excel, Power Point, Outlook required.
Familiarity with Adobe Software such as InDesign and Photoshop.
Work enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through action.
Strong organizational, interpersonal and communication skills.
Strong ability to multi-task with multiple projects and deadlines in a “high-volume” fast paced environment.
Strong proofreading and editing abilities.
Ability to manage time well and be self-motivated, without direct supervision.
Strong client service orientation; proactive working style and friendly, helpful attitude.
Commitment to high professional ethical standards.
Ability to lift and carry up to 20-25 pounds (boxes of supplies, marketing materials, packages, catering delivery).
Candidates must be authorized to work in the United States without sponsorship.
This position does not provide visa sponsorship.

Nice To Haves

Bachelor’s Degree preferred, but not required.

Responsibilities

Gather market research information to create client deliverables such as market surveys, tour books, competitive sets.
Prepare documents including Request for Proposals, Letters of Intent, customer and prospect correspondence, leasing status reports, etc.
Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information.
Manage all listings on brokerage listing services including but not limited to CoStar and Loopnet.
Track and have knowledge of JLL technologies, maintain access to resources.
Prepare property marketing flyers, brochures, and email distributions.
Create and edit presentations, pitches, and client deliverables for prospect/client meetings with PowerPoint, Adobe InDesign and Microsoft Software.
Assist and participate in planning as needed for industry functions or client events and open houses.
Update and maintain broker professional profiles and other team marketing related material as needed.
Track and process broker expense reports according to the JLL T&E policy.
General administrative duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, broker IT support, making travel arrangements.
Greet/host/provide front desk support for guests, visitors, and employees.
Office maintenance (i.e.: pick up and display newspapers, load/unload dishwasher, coffee machine maintenance, etc.).
Maintain all conference rooms for cleanliness, coordinate reservations, including ordering and/or setup of food.
Order, maintain and organize all kitchen and office supplies.
Coordinate parking, badging, and conference rooms.
Assists with the coordination and scheduling of office/building maintenance activities.
Point of contact for all packages/deliveries.
Pick-up, drop-off, prepare postage/labels for mail/UPS/FedEx, courier services, etc.