Sales Contract Coordinator

Gothic Landscape • Phoenix, AZ

5d • Onsite

About The Position

Be the Engine Behind a High-Performing Sales Team! At Gothic Landscape, great client experiences don’t just happen in the field – they’re built through organization, communication, and flawless execution behind the scenes. As the largest family-owned landscaping company in the nation, we take pride in building more than landscapes – we build strong teams, lasting relationships, and opportunities to grow. We’re looking for a highly organized and proactive Sales Coordinator to support our Sales team. If you love keeping things on track, staying one step ahead, and making sure nothing slips through the cracks, this is your opportunity to make a real impact. We’re looking for someone who can step in, take ownership of administrative processes, and help keep our sales operations running smoothly and efficiently. To be considered, candidates should have experience supporting administrative, sales, or operations teams and be comfortable managing contracts, data, and multiple priorities in a fast-paced environment.

Requirements

• High school diploma or GED required
• 1-3 years of relevant administrative experience preferred
• Strong organizational and time management skills
• Ability to prioritize multiple tasks and meet deadlines
• High level of accuracy, attention to detail, and accountability
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• This role requires someone who can stay organized under pressure, keep communication flowing, and ensure sales operations run efficiently from start to finish.

Nice To Haves

• Experience supporting administrative, sales, or operations teams
• Comfortable managing contracts, data, and multiple priorities in a fast-paced environment
• You’ll thrive in this role if you: Have 1-3+ years of administrative or sales support experience
• Are highly organized and excel at managing multiple tasks and deadlines
• Enjoy working in a fast-paced, team-driven environment
• Are comfortable handling contracts, reports, and data tracking
• Take pride in accuracy, follow-through, and communication

Responsibilities

• Manage internal and external contract flow, including preparation and tracking
• Schedule meetings, prepare agendas/notes, and follow up on action items
• Draft and prepare financial, statistical, and narrative reports
• Support marketing efforts, including coordination of trade shows and events
• Maintain and update the sales team’s internal database of contacts
• Review job files and compare budgets against proposals for accuracy
• Prepare and send contracts and change orders for signatures
• Communicate with clients to collect and return required documentation
• Support special projects and assist Sales and Operations teams as needed

Benefits

• Medical
• Dental
• Vision
• FSA
• 401(k)
• Life Insurance
• 9 Paid Holidays
• Paid Vacation
• Paid Sick Time

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED