Sales Co-Ordinator

Excel Management Limited Partnership • Calgary, AB

2d

About The Position

Reporting to the Director, Sales, the Sales Coordinator plays a critical role within our Sales Administration team. In this highly collaborative position, you will support both Sales and Office teams by ensuring information is accurate, timely, and complete - indirectly contributing to the overall customer experience. You’ll act as a key liaison between sales, office and field teams, ensuring a seamless flow of information and providing the administrative backbone that enables our sales team to succeed.

Requirements

• Strong administrative expertise with a solid understanding of residential building or sales processes
• Exceptional attention to detail and accuracy when reviewing contracts, pricing, and sales documentation
• Excellent organizational and time management skills, with the ability to manage competing priorities
• Strong communication and interpersonal skills, with a professional and customer-focused approach
• Proven problem-solving ability and a proactive mindset
• Comfort working both independently and collaboratively within a team environment
• Proficiency in Microsoft Office, Outlook, Teams, HomeFront, and Planner (HubSpot is an asset)
• A high level of professionalism, accountability, and urgency

Nice To Haves

• 3–5 years of experience in sales coordination, sales administration, or a related role
• Experience in residential construction or new home building is a strong asset
• Familiarity with contract review, deal documentation, reporting, and administrative workflows
• Experience with HomeFront or similar CRM/sales administration systems
• Ability to thrive in a fast-paced environment while supporting multiple stakeholders

Responsibilities

• Provide comprehensive administrative support to the Sales team, including contracts, pricing, promotions, and HomeFront coordination
• Serve as a central communication link between departments and the Sales team
• Review and validate sales contracts and documentation for accuracy, completeness, and timeliness
• Ensure all margin analyses, commission details, and deal files are accurate and processed on schedule
• Maintain and distribute the Master Spec List and other key documentation
• Support Sales team members in person, over the phone, and via email
• Coordinate weekly sales reporting and other departmental reports
• Process commission invoices accurately and efficiently
• List completed spec and show homes on MLS with Excel Homes’ preferred realtor

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed