SALES ASSISTANT - POWER SYSTEMS DIVISION (PSD)

Carter Machinery•Mechanicsville, VA

8d•$23 - $29•Onsite

About The Position

Join a Company That’s Built to Elevate You. At Carter Machinery, we don’t just offer jobs - we offer long-term careers defined by purpose, innovation, and impact. We’ve built an award-winning workplace where high achievers thrive, careers grow, and your work truly matters. Our legacy is strong, our vision is bold, and our future is built on investing in the growth and well-being of our people. Whether you're turning a wrench, managing operations, or supporting customers, you play a vital role in powering industries that moves the world forward.

Requirements

High School/GED
Entry level
Prior administrative, document-control, editing, or project-support experience preferred
Strong organizational and administrative skills with the ability to manage multiple tasks, priorities, deadlines, and document requests efficiently
Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
Strong written and verbal communication skills, including proofreading and clear professional correspondence
Strong file-management, document-control, and version-control skills
Demonstrated ability to work collaboratively with project teams and other departments
Strong attention to detail and commitment to accuracy, consistency, and completeness

Responsibilities

Make basic edits, and organize photos, videos, and other digital materials using appropriate editing platforms while ensuring content is consistent and meets customer and contract requirements
Use photo, video, and document-editing platforms to enhance project materials, including adjusting images and videos, organizing visual elements, and adding text, transitions, effects, or other features when needed
Enter and update information in spreadsheets, databases, and internal systems while maintaining accurate and organized records
Maintain and organize spreadsheets that track contract requirements, customer information, project status, deliverables, deadlines, and outstanding items; Regularly review records for missing or incorrect information
Gather required materials from internal team members, confirm that submission packages are complete and accurate, and follow up on missing information or revisions
Maintain organized electronic and physical project files, apply consistent file naming and version control, archive completed submittments, and retain submission records in accordance with contract and company requirements
Learn new editing tools and techniques and adapt to different platforms based on project and customer-submittal needs
Coordinate submission schedules and communicate status, deadlines, and document needs to the sales admin and project team; Support customer communication related to submittals as directed
Work in coordination with team to achieve Continuous Improvement goals and objectives
Perform other related duties as assigned