Sales and Use Tax Accountant

GRSI • Jacksonville, FL

1d

About The Position

The Sales and Use Tax Accountant owns the Company’s multi-state sales and use tax compliance, including accurate tax determination, accrual, reporting, and remittance across the jurisdictions where the Company operates. Since much of the Company’s exposure arises from self-assessed use tax on purchases, the role is part of the Procure to Pay organization and works directly with purchasing and accounts payable transactions. The position determines taxability at the point of purchase, defends the Company’s positions in state audits, and ensures applicable exemptions are claimed.

The role also administers tax determination processes in Microsoft Dynamics 365 Finance, manages exemption and resale certificates, reviews opportunities to recover overpayments, monitors nexus and registration obligations, reconciles tax accounts, and researches changes in tax law. It coordinates with internal stakeholders and external tax advisors, supports acquisition and disposition due diligence and integration, and identifies process and system improvements. The position may also assist with other tax filings, projects, and duties as assigned.

Requirements

• Working knowledge of multi-state sales and use tax law, including nexus, taxability determination, exemption administration, and use tax self-assessment.
• Experience preparing and filing multi-state sales and use tax returns in a high-transaction-volume environment.
• Strong analytical skills and ability to work with large purchasing and accounts payable data sets.
• Advanced Microsoft Excel skills.
• Ability to independently research state and local tax matters and explain conclusions to non-tax audiences in plain English.
• Familiarity with AI-assisted tax research and taxability classification tools, and ability to verify generated conclusions against primary-source authority before relying on them for a filing position.
• Ability to apply analytics and automation to large purchase populations to identify likely misclassification and recovery opportunities.
• Strong attention to detail and commitment to documentation and audit readiness.
• Ability to work independently, manage recurring filing calendars, and meet statutory deadlines.
• Bachelor’s degree in accounting, finance, or a related field.
• Three to seven years of sales and use tax or broader sales and use tax experience.

Nice To Haves

• Hands-on experience with Microsoft Dynamics 365 Finance.
• Experience with a tax determination engine such as Vertex or Avalara; experience integrating one with an ERP is a plus.
• Railroad, transportation, utility, or heavy industrial experience.
• Experience in a mixture of public accounting and industry.
• CPA, CMI (Certified Member of the Institute for Professionals in Taxation), or progress toward either credential.

Responsibilities

• Prepare, review, and file monthly, quarterly, and annual sales and use tax returns across applicable state and local jurisdictions, and manage the remittance calendar.
• Review purchasing and accounts payable activity for correct use tax treatment, identify under- and over-accrued tax, and post required accruals.
• Advise Procurement and Accounts Payable on purchase taxability at requisition and invoice processing.
• Administer the tax determination process and its interaction with Microsoft Dynamics 365 Finance, including tax codes, rate updates, taxability mapping, and jurisdiction configuration.
• Apply and document railroad-specific sales and use tax exemptions.
• Manage exemption and resale certificates, including issuance, collection, validation, renewal, and documentation.
• Perform reverse audits and recovery reviews of use tax accruals and vendor-charged tax to identify and recover overpayments.
• Manage state and local sales and use tax audits, including information requests, schedules, reconciliations, technical positions, and assessment negotiations in coordination with the Vice President, Procure to Pay and external tax advisors.
• Monitor nexus and registration obligations and complete new state registrations as required.
• Reconcile sales and use tax general ledger accounts monthly and prepare close and audit schedules.
• Research and monitor changes in state and local sales and use tax law, rates, and railroad exemption rules, assess their impact, and communicate changes to stakeholders.
• Coordinate with PwC and the Manager, Treasury on the broader co-sourced tax calendar.
• Partner with the Manager, Transformation to implement process and system improvements that increase accuracy and reduce manual review.
• Support sales and use tax due diligence and integration activity related to acquisitions and dispositions.
• Assist with other tax filings, projects, and duties as assigned.

Benefits

• Competitive pay
• Comprehensive benefits package
• Medical, dental, vision, and telehealth
• Life insurance
• Optional accident, critical illness, hospital, identity theft, and life insurance coverages
• Flexible Spending and Health Savings account plans
• Employee Assistance Program
• 401(k) Retirement Plan
• On-the-job training
• Paid time off
• Tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level