Sales and Marketing Coordinator - Fair Park

Dallas Convention & Visitors Bureau•Dallas, TX

8d•Onsite

About The Position

The Sales and Marketing Coordinator supports the Sales team’s day-to-day operations and marketing efforts to promote one of Dallas’ most iconic landmarks to meeting planners, event producers and industry stakeholders. The person in this role will contribute to the organization’s objectives by working collaboratively with team members to execute programs with excellence.

Requirements

High computer proficiency, with expertise in Microsoft Office Suite, CRM database systems and cloud-based collaboration tools
Familiarity with digital marketing channels and web content management systems (CMS)
Basic knowledge of graphic design tools like Adobe Photoshop or Canva
Strong aptitude for learning new technology tools and software quickly
Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively in a fast-paced environment
Proactive problem-solving skills, with the ability to take initiative
Excellent verbal and written communication skills and strong interpersonal skills, with the ability to interact professionally with internal teams, stakeholders, vendors and clients
Detail-oriented with a high degree of accuracy in all aspects of work, from reporting to document creation
Team player who works well independently and collaboratively, bringing flexibility, dependability, and accountability to shifting departmental needs
Minimum two years of professional office experience, with at least one year directly in a sales support or marketing role
Proficiency with core business programs and cloud-based tools (Office 365, SharePoint, OneDrive, Zoom, Adobe Sign) required

Nice To Haves

Experience in tourism, hospitality, or destination marketing strongly preferred
Proficiency with Destination-specific systems (Simpleview CRM, Monday.com, Cvent, EventsForce, SendSites, Threshold 360, Mint+, Lexion) is a plus
Secondary education or certification in a related field is a plus

Responsibilities

Enter, review and assign sales leads accurately and in a timely manner
Generate reports, searches, and update data in sales databases
Answer inquiries efficiently and professionally with a confident, positive attitude and pleasant personality
Create, proof, edit, and deliver accurate, polished proposals, documents and departmental communications, and presentations for the Sales Division
Coordinate team meetings and activities including preparing agendas and supporting documents, assisting presenters with their meeting needs
Compile and distribute meeting minutes along with follow-up action items
Partner with Fair Park management and service teams on client engagement and services for business bookings
Support graphic design and production efforts for sales and marketing materials, including collateral, digital campaigns, presentations, and proposals
Update Meetings & Events section of Fair Park website in collaboration with the Fair Park team
Assist in the production and organization of high-quality photo and video asset library
Assist team to develop, implement and maintain a Digital Asset Management system
Provide digital marketing support including social content and email marketing efforts
Ensure all marketing materials adhere to established brand standards
Assist with coordinating events including but not limited to familiarization tours, travel arrangements, sales calls and tradeshows. Prepare sales kits, gifts, and reservations
Obtain and organize needed sales marketing pieces from third-party entities and maintain an organized filing to ensure correct and current data is maintained
Support cross-functional marketing needs and special projects as directed
Assist in tracking and reporting metrics as needed
Foster positive relationships with vendors, suppliers and other stakeholders
Other tasks as assigned