SALES AND CLOSING COORDINATOR

Bear Property Management•Milwaukee, WI

11d

About The Position

The Sales & Closing Coordinator is responsible for managing residential homes and lot transactions from contract execution through closing. This role owns the contract-to-close process and ensures all transactions are completed accurately, on schedule, and with a high level of customer satisfaction. Serving as the central point of coordination between buyers, sales consultants, lenders, title companies, and internal teams, this role drives communication, enforces timelines, and ensures closing readiness across all homes. This position is critical to delivering consistent, professional, and seamless customer experience while supporting the company’s production goals.

Requirements

Strong organizational skills and attention to detail.
Ability to manage multiple transactions and deadlines simultaneously.
Excellent written and verbal communication skills.
Proficiency with MLS systems, Microsoft Office, Adobe, and managing transactions through companies’ software.
Ability to work independently while collaborating effectively with internal and external partners.

Nice To Haves

Knowledge of residential real estate transactions, new construction processes, and contract documentation preferred.

Responsibilities

Coordinate and oversee all aspects of the transaction process from accepted offer through closing.
Prepare, review, and distribute contracts, amendments, disclosures, and other transaction-related documents.
Monitor earnest money and contingency deadlines, inspections, title work, and closing requirements based on offer.
Maintain accurate transaction files and ensure all transactions comply with company policies.
Monitor and Coordinate closing dates, appointments, walkthroughs, and delivery of all closings requirements.
Own closing readiness for all active transactions and ensure homes are prepared to close on schedule.
Maintain and manage a centralized closing calendar with all key milestone dates.
Maintain real-time visibility into all active transactions, including status, risks, and projected closing dates.
Partner with Project Managers and Project Coordinator to stay informed of construction progress and projected closing timelines.
Proactively identify and communicate risks that may impact closing dates.
Coordinate with internal and external partners to resolve issues and keep transactions on track.
Create, update, and maintain property listings across MLS platforms, company and marketing.
Ensure listing information, pricing, photos, floor plans, and property details remain accurate and up to date.
Coordinate status changes including active, pending, sold, and closed transactions.
Assist with home and property tracking and reporting for available homes and lots.
Serve as a point of contact for buyers throughout the transaction process.
Communicate regularly with sales consultants, lenders, title companies, attorneys, municipalities, and construction personnel.
Respond promptly to inquiries and proactively address concerns to ensure a positive customer experience.
Provide updates regarding transaction status, construction progress, and closing timelines.
Maintain transaction checklists and reporting systems to ensure all deadlines and requirements are met.
Assist with closing package preparation and post-closing documentation.
Delivery of Keys and Closing documents to Title company prior to closing dates.
Support company marketing, sales, and operational initiatives as needed.