Sales and Catering Coordinator - Renaissance Patriot Place

Hotel•Foxborough, MA

1d•Onsite

About The Position

Renaissance Patriot Place, a Colwen Hotels Property, is seeking an experienced and well-organized Sales and Catering Coordinator to provide the necessary support to the Sales Team. The successful candidate will become the point of reference for clients and guests, by managing room blocks, groups, event details and billing. Join an incredible team with an opportunity for future growth! Colwen Hotels is a hospitality group built on hard work, character, and authenticity. We cultivate ideas and empower individuals to bring forward-thinking concepts to life to enrich guest experiences. Staying ahead of the curve is what has made us who we are today, and we strive to keep our ideas fresh. We currently have 40 hotels in our portfolio operating across 9 states. With our continued growth and project pipeline, we are able to provide our associates with exciting career advancement growth and opportunities.

Requirements

Previous related experience, hotel preferred
Previous Customer Service a plus
Organized, strong ability to multi-task, detail-oriented
Energetic and highly personable
Excellent verbal and written communication skills (grammar, punctuation, spelling)
Ability to compile, analyze and communicate data
Excellent interpersonal and customer service skills
Ability to deal with difficult guests and solve problems
Ability to work independently, self-motivated
Ability to stay calm under pressure
Excellent time management
Intermediate to advanced computer skills, familiar with common computer software programs, and ability to learn new software programs
Ability to worked varied hours, based on business needs

Responsibilities

Assists the sales team with leads, group detailing, events, site tours, event detailing & event execution
Coordinate the sales team by managing room blocks, groups, and schedules, distributes BEO’s, group and event billing, organize filing, and communicating relevant information
Creates room blocks as outlined in contract observing special room concessions, rates and commission (IATA).
Assists with group reservations as needed.
Monitors and manages room blocks according to contract utilizing group history reports and information given by clients to maximize hotel revenue, making adjustments as necessary.
Ensure accuracy and timeliness of sales-related material
Respond to client needs throughout the sales process
Coordinate with other departments as necessary
Responsible for sales office coverage
Provide administrative support to the sales team including, but not limited to, answering phones, correspondence, assigning activities, assisting in site tours and reports in a timely and professional manner
Assists the Sales Team with day of coordination, and execution for groups, meetings and events
Prepare written correspondence, group resume, weekly BEO’s and reports and other reports as requested by the sales team
Process Rewards points for group contacts post-event or group.
Must be able to show initiative including guests and operation needs
Participate in proactive selling efforts when assigned, such as sales blitz, phone marketing, email marketing and social media activities
Perform other duties as assigned