Sales Administrator

R.E. Darling Co. • Tucson, AZ

3d • Onsite

About The Position

This position will require access to ITAR and/or EAR controlled technical data, technology or source code, and requires that all individuals in this role be authorized to access such information. The Sales Administrator – Special Projects supports the Director of Sales and Programs and plays an important role in keeping our team running smoothly. In this position, you’ll take on a variety of administrative responsibilities, including quoting support, sales order processing, and tracking customer‑furnished materials. To succeed, you’ll bring strong attention to detail, excellent data‑entry accuracy, and a solid understanding of our products, procedures, and policies. You’ll collaborate with teammates across all levels of the organization as well as customer procurement representatives, so clear and confident communication is key. If you’re organized, great at multitasking, and enjoy being a go‑to resource for a busy team, this role may be a perfect fit!

Requirements

• Associate degree in related field, or equivalent experience
• Highly proficient computer skills MS Office suite of software
• Must be authorized to access ITAR and/or EAR controlled technical data, technology or source code.

Nice To Haves

• Customer service experience
• Clerical/administrative duties experience
• US Government contracting experience
• Experience with US Government and various customer web portals

Responsibilities

• Maintaining customer account records and ensuring accurate data entry
• Supporting quote administration by creating and maintaining quote logs and files, and assisting Project Managers with quotes as needed
• Entering and managing sales orders, including verifying documents and coordinating with internal teams, as well as initiating tooling requests, publishing listing sheets, and processing change requests.
• Initiating and coordinating contract review activities
• Customer Furnished Material (CFM) purchasing and tracking
• Providing general departmental administrative support, including customer feedback logging, use of and support for customer portals related to quotations and incoming orders, set up and clean-up of meeting spaces, and organization of annual holiday card mailing

Benefits

• Medical
• Dental
• Vision
• Paid Time Off
• 401K with company match
• 9/80 Schedule (Off every other Friday)
• NOI (Quarterly Profit sharing)
• Employee Engagement Initiatives (gifting platform, merit awards)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree