Sales Administrator

Raventek Solution Partners LLC•Ashburn, VA

3d•Onsite

About The Position

The Sales Administrator provides administrative, operational, and quoting support to a team of business development and sales professionals within our organization. This role is responsible for supporting the sales lifecycle, maintaining customer and opportunity data, coordinating quoting and ordering activities, and ensuring timely and accurate communication between sales, operations, contracts, and executive leadership.

Requirements

Proficiency with Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.
Strong organizational, communication, and multitasking skills.
Ability to handle sensitive and confidential information with discretion.
Strong attention to detail and commitment to accuracy.
Ability to work independently while supporting multiple sales professionals.
Associate's degree or equivalent work experience; bachelor’s degree preferred.
5+ years of administrative, sales support, business development support, or related experience.
Experience with CRM platforms such as Salesforce, HubSpot, or Microsoft Dynamics.
Experience managing Government GWAC Management (SEWP, CIO-CS, ITES, etc.).

Nice To Haves

Familiarity with government contracting terminology, FAR regulations, and procurement processes preferred.
Knowledge of quoting management and business development processes preferred.
Experience supporting a government contractor, federal sales team, or professional services organization preferred.
Experience supporting federal, state, or local government sales efforts preferred.
Experience with SAM, GovWin, Deltek, GSA, or similar government opportunity tracking tools preferred.

Responsibilities

Provide day-to-day administrative support to the sales team.
Maintain and update CRM systems with accurate customer, opportunity, and pipeline information.
Track sales activities, meetings, customer interactions, and opportunity milestones.
Generate sales reports, dashboards, forecasts, and pipeline summaries for management.
Prepare and process sales documentation, quotes, Order packages, and other business documents.
Maintain organized electronic filing systems for opportunities, quotes, and product delivery records.
Track action items and follow up with stakeholders to ensure timely completion.
Assist with onboarding and training new sales team members and maintaining sales process documentation.
Manage pre-award SEWP contract activities, coordinating with necessary team members
Enter actual time worked, once complete, at the end of the day, or no later than 10:00 a.m. the following workday, and submit timesheets at the end of each pay period.
Monitor RavenTek email on a regular basis.
Complete required compliance training as assigned.
Other duties as assigned.