Sales Administrative Assistant

Phoenix Manufacturing, Inc.•Phoenix, AZ

4d•$23 - $25•Onsite

About The Position

The Part-Time Sales Administrative Assistant provides essential administrative, clerical, and sales operations support to the Sales Team, helping ensure efficient day-to-day operations and customer responsiveness. This role supports sales activities through document management, communication coordination, reporting, CRM administration, customer support, and sales process execution. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working in a fast-paced, sales-driven, and customer-focused environment. Previous experience in sales support, sales operations, inside sales, or B2B sales environments is strongly preferred.

Requirements

High school diploma or equivalent required; some college coursework or administrative certification preferred.
1–2 years of administrative, sales support, sales operations, or related experience required.
Previous experience supporting B2B sales teams or working within direct sales environments strongly preferred.
Strong understanding of sales processes, customer support, order flow, and sales coordination activities.
Experience in sales operations, inside sales support, customer account management, or sales administration preferred.
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Excellent written and verbal communication skills.
Strong organizational skills with close attention to detail and accuracy.
Comfortable working with databases, spreadsheets, and CRM systems.
Experience with HubSpot, Salesforce, Dynamics CRM, or similar platforms preferred.
Experience in manufacturing, wholesale distribution, or related sales environments preferred.
Organization & Time Management
Professional Communication
Problem Solving
Adaptability & Flexibility
Customer Service Mindset
Team Collaboration
Ability to Handle Confidential Information with Discretion

Nice To Haves

Some college coursework or administrative certification preferred.
Previous experience supporting B2B sales teams or working within direct sales environments strongly preferred.
Experience in sales operations, inside sales support, customer account management, or sales administration preferred.
Experience with HubSpot, Salesforce, Dynamics CRM, or similar platforms preferred.
Experience in manufacturing, wholesale distribution, or related sales environments preferred.

Responsibilities

Prepare, edit, and maintain sales documents, reports, contracts, presentations, and correspondence.
Manage sales calendars, schedule meetings, and coordinate appointments and travel as needed.
Organize and maintain electronic and paper filing systems.
Handle incoming calls and emails related to sales inquiries and internal support needs.
Assist with data entry, document tracking, and general office administration.
Assist in the creation, distribution, and tracking of quotes, proposals, pricing sheets, and invoices.
Support sales order processing and ensure accuracy prior to submission.
Assist with trade show planning, event coordination, setup logistics, and follow-up activities.
Update and maintain customer records, sales opportunities, and account activity within CRM systems.
Assist with tracking sales metrics, KPIs, pipeline activity, and weekly/monthly reporting.
Provide support for customers' onboarding and account setup processes.
Provide timely, professional responses to customer inquiries and requests.
Follow up with customers regarding order status, documentation, scheduling, or outstanding items.
Help maintain strong customer relationships through responsive communication and support.
Work closely with Sales Representatives and Sales Management to support ongoing projects and initiatives.
Coordinate communication between Sales, Operations, Finance, Customer Service, and other departments.
Assist in preparing materials for sales meetings, customer presentations, and training events.