Sales Administrative Assistant
Fredericksburg Inn & Suites•Fredericksburg, TX
•Onsite
About The Position
Hospitality Management Corporation (HMC) is a Dallas-based, privately held provider of management solutions and hospitality industry services. HMC's core value and mission is to provide clients with the finest management expertise the industry has to offer with integrity, honesty, and open communication. HMC believes that a company is only as strong as its team members, who are encouraged to push themselves and provided with the resources to ensure success. This role is for the Fredericksburg Inn & Suites in Fredericksburg, TX.
Requirements
- Use of Microsoft Office programs required.
Nice To Haves
- Sales administration and customer service preferred.
Responsibilities
- Support the Director of Sales with administrative tasks and client communication
- Serve as point of contact for group clients after contracts are signed
- Coordinate group details including rooming lists, payments, itineraries, and special requests
- Prepare and distribute contracts, invoices, resumes, and BEOs to appropriate departments
- Maintain organized files, contact lists, and call logs
- Assist with marketing efforts including email blasts and social media posts
- Lead Banquet Event Order (BEO) meetings and communicate group needs across departments
- Order and manage supplies for meetings and breaks (linens, food, beverages, etc.)
- Ensure smooth group arrivals/departures by coordinating with front desk and other staff
- Assist front desk during peak times and handle calls or reservations as needed
Benefits
- Industry leading 401K
- Promotional opportunities with a growing company
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
