Sales Administrative Assistant

Midwest Applied Solutions•Hillside, IL

1d•$50,000 - $60,000•Onsite

About The Position

The Sales Administrative Assistant supports the sales team with the administrative work that keeps it moving. The role centers on three areas: preparing expense reports, planning customer and industry events, and assisting our sales engineers and project managers with order and project paperwork. It is a strong fit for an organized, detail-minded person who likes variety and wants to learn the HVAC business.

Requirements

High school diploma or equivalent
1–2 years of administrative, office, or customer service experience
Proficiency with Microsoft Office, especially Excel, Word, and Outlook
Strong organizational skills and comfort juggling several tasks at once

Nice To Haves

Associate's degree in business or a related field
Experience with expense reports
Experience planning or coordinating events
Exposure to HVAC, construction, or industrial distribution

Responsibilities

Collect receipts and prepare expense reports for sales leadership
Assist all sales people in reviewing expense reports and submitting on time per company policy
Plan and coordinate customer events such as lunch-and-learns, manufacturer training sessions, trade shows, and outings
Book venues and catering; manage invitations, registrations, and event budgets
Coordinate with manufacturers on co-sponsored events and promotional materials
Track attendance and help sales reps with post-event follow-up
Answer phones and overall customer service and support
Handle other administrative tasks as needed
Assist project managers with submittments, O&M manuals, and closeout packages
Help track order status, lead times, and shipments, and keep project files current
Enter and update data in the ERP/CRM system
Provide backup coverage for project administrators on customer calls and inquiries