Sales Administrative Assistant

CCI Mechanical, Inc.•West Valley City, UT

1d•Onsite

About The Position

We are seeking a highly organized and detail-oriented Sales Administrative Assistant to support our service sales team. This role plays a critical part in keeping the sales operation running efficiently by managing administrative tasks, coordinating internal processes, and supporting account managers with day-to-day activities. The ideal candidate is proactive, tech-savvy, and thrives in a fast-paced environment where accuracy and responsiveness are key.

Requirements

2+ years of administrative, sales support, or coordination experience
Strong organizational skills with the ability to manage multiple priorities
High attention to detail and accuracy
Excellent written and verbal communication skills
Proficient in Microsoft Office (Excel, Word, Outlook); experience with CRM systems (Dynamics 365 preferred)
Ability to work independently and as part of a team
Customer-focused mindset with a professional demeanor

Responsibilities

Provide administrative support to the sales team, including account managers and leadership
Manage and maintain CRM data (updating contacts, tracking opportunities, ensuring accuracy)
Assist with proposal preparation and contract documentation
Track and follow up on quotes, proposals, and sales opportunities
Process service agreements, renewals, and related documentation
Prepare reports on sales performance, pipeline activity, and key metrics
Serve as a liaison between sales, operations, and customers to ensure smooth communication
Support onboarding of new customers and ensure proper documentation is completed
Assist with marketing or outreach efforts when needed (email campaigns, client communications)