Sales Admin

Sterlitech Corporation•Auburn, WA

3d•$25 - $35

About The Position

As the Sales Administrator, you will play a critical supporting role within the sales team, ensuring smooth day-to-day operations across lead management, customer documentation, order processing, and sales support. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and takes pride in keeping systems organized and processes running efficiently.

Requirements

2–5 years of experience in a sales support, sales operations, or administrative role, preferably in a B2B environment
Hands-on experience with CRM platforms (e.g., Salesforce, HubSpot) and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong written and verbal communication skills with a professional and customer-focused demeanor
Exceptional attention to detail and accuracy, particularly when handling order entry, documentation, and data management
Ability to work in a fast-paced entrepreneurial environment
Self-starter and manage time wisely
Strong organizational and planning skills with a systematic approach to managing workload and deadlines
Excellent English communication skills (verbal & written)

Nice To Haves

Associate’s or Bachelor’s degree in Business Administration, Marketing, Communications, or a related field preferred
Experience processing purchase orders and working within ERP or order management systems is a plus
bilingual candidates are a plus

Responsibilities

Own lead assignment workflows within the CRM, ensuring timely and accurate distribution of leads to the appropriate sales representatives.
Maintain CRM data hygiene by routinely auditing records for duplicates, incomplete information, and outdated statuses; enforce data entry standards across the team.
Prepare and manage customer-facing documents including letters of authority, credit applications, onboarding forms, and other standard agreements as requested by the sales team.
Track document status and follow up with customers or internal stakeholders to ensure timely completion and filing of all required paperwork.
Generate regular sales pipeline and activity reports from the CRM, providing the sales team with actionable visibility into lead progress, conversion rates, and open opportunities.
Support the sales director with ad hoc reporting, meeting preparation, and administrative tasks to keep the team operating efficiently.
Assist in building and formatting corporate presentations, pitch decks, and proposals for client meetings, trade shows, and internal business reviews.
Coordinate with marketing to ensure all materials are on-brand, up to date, and tailored to the intended audience.
Process customer purchase orders accurately and in a timely manner, coordinating with operations, logistics, and finance teams to ensure smooth order fulfillment.
Monitor order status and proactively communicate updates or delays to customers and internal stakeholders; resolve discrepancies as they arise.
Serve as a liaison between the sales team and internal departments (operations, finance, customer service) to facilitate smooth communication and resolution of customer issues.
Assist with onboarding new customers by coordinating account setup, documentation, and initial communications in collaboration with the sales representative.