Sale Coordinator - Gooding Christie's

Christie's•Santa Monica, CA

1d•$54,000 - $60,000•Onsite

About The Position

The successful candidate for this role will oversee pre- and post-sale activities and processes for Gooding Christie’s auctions and private sales, as well as assist specialists with managing client relationships through comprehensive administrative support. The duties are varied and follow the cycle of the auction calendar, in addition to supporting broader departmental activity. In addition, the function of this role is to act as the project manager for the execution of sales by monitoring and tracking all activities and elements related to property for sale. The Sale Coordinator manages all sale-related deadlines and processes, as well as client documentation and charges, ensuring accuracy and proper reflection in internal systems. The Coordinator also acts as a client liaison, as appropriate, to gather and distribute consignment and property-related information.

Requirements

Bachelor’s degree required
Exceptional client service skills, including strong verbal and written communication
Strong project management skills, with the ability to multi-task, prioritize, and manage multiple processes simultaneously
Strong attention to detail and follow-up skills
Ability to work collaboratively across multiple teams and functions
Strong interpersonal skills demonstrated with colleagues, clients, and senior stakeholders
Ability to work with discretion when handling confidential information
Ability to remain calm in a fast-paced, deadline-driven environment
Strong problem-solving skills with a proactive and solutions-oriented approach
Ability to work both independently and as part of a team
Proficiency in Microsoft Office (including Excel and Outlook); ability to learn internal systems
Fluency in English

Nice To Haves

Some prior work experience in a fast-paced, client-facing or operational environment preferred
Interest in automobiles and/or the collector car market preferred
Experience in an auction house or familiarity with auction workflows preferred but not required

Responsibilities

Project manage auction and private sale workflows, tracking all activities related to incoming property and sale readiness
Manage pre-sale consignment workflow in Salesforce, maintaining accurate records and supporting cross-functional coordination
Coordinate the transition of consignment data into internal systems, ensuring accuracy and completeness of information
Manage the end-to-end consignment agreement process, including preparation, internal approvals, client communication, execution, and tracking to completion
Liaise with specialists, internal teams, and clients to gather, verify, and maintain consignment and client information
Manage all sale-related agreements, documentation, and related processes, ensuring compliance with internal requirements
Act as liaison to operations, finance, and other internal stakeholders to support sale forecasting, execution and logistics
Assist with sale-day operations, including coordination of internal communications and tracking of key sale information
Support post-sale processes in coordination with internal teams, including follow-up on outstanding items and efficient and prompt client communication
Maintain accurate records across internal systems and support reporting as required
Provide support in the management and tracking of the appraisal workflow within department
Work closely, efficiently, and effectively with other specialist departments including international and regional offices, external organizations, and individuals.

Benefits

Comprehensive Medical, Dental and Vision care plans for employees and dependents
401(k) Savings Plan – Christie’s provides a matching contribution up to 5% (subject to IRS limits)
Life Insurance - 3x base salary (100% paid by Christie’s)
Disability Insurance (100% paid by Christie’s)
Generous time-off and leave policies; including 100% Paid Family Leave up to 16 weeks.
Fitness Reimbursement Program: reimbursement of eligible fitness fees and memberships up to $600 per year
Annual Discretionary Performance Bonus Plan
Commuter Benefits - Pre-tax money towards your daily commute with a Christie’s contribution of $21 per month
Back Up Child & Elder Care – up to 10 days of back-up Child or Elder Care through Bright Horizons
CSR (Corporate Social Responsibility) Day- Each employee receives one paid day per year to dedicate their time to a charity of their choice.
Perks and Discounts through Zo and Plum Benefits