Safety Systems Coordinator
About The Position
The Safety Systems Coordinator supports the administration, maintenance, and daily operation of the company's safety systems and technology platforms. Reporting to the Sr. Safety Product Owner, this role assists with training, user support, data management, and reporting, and helps improve adoption and ongoing effectiveness of safety-related applications. The coordinator works with safety personnel, operational leaders, end users, and technology teams to ensure systems support organizational safety initiatives. The role is based in New Jersey or New York and is hybrid, full-time, Monday through Friday. Occasional travel may be required for training, system implementation, user support, and company meetings. The stated pay range is $75,000–$85,000.
Requirements
- High school diploma or equivalent required.
- 1–3 years of administrative, operations support, safety, compliance, or technology-related experience.
- Basic understanding of safety processes, compliance programs, or transportation operations.
- Intermediate proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and PowerPoint.
- Strong written and verbal communication skills.
- Ability to organize, prioritize, and manage multiple tasks effectively.
- Occasional travel may be required for training, system implementation, user support, and company meetings.
Nice To Haves
- Associate's degree preferred.
- Experience working with safety management systems, fleet management systems, or compliance software.
- Familiarity with DOT regulations, driver qualification requirements, vehicle inspections, and safety compliance processes.
- Experience conducting training or supporting end users.
- Experience with reporting tools, dashboards, or data analysis.
- School transportation or commercial transportation industry experience.
Responsibilities
- Assist with day-to-day administration of safety management systems and related applications.
- Support user account creation, permissions management, and system configuration.
- Monitor system functionality and escalate issues to the Safety Systems Manager and technical support teams as needed.
- Conduct routine system audits to help ensure data integrity and compliance with company standards.
- Provide first-level support for safety system users across the organization.
- Coordinate and conduct user training sessions and system demonstrations.
- Support new-user onboarding and reinforce best practices for system use.
- Maintain accurate safety-related records and system data.
- Generate routine reports, dashboards, and performance metrics for safety leadership.
- Assist in analyzing safety data to identify trends, opportunities, and areas for improvement.
- Support data validation and help ensure accurate information is available for decision-making.
- Gather feedback from field users, safety personnel, and operational leaders about system functionality and process improvements.
- Document business requirements and enhancement requests for review by safety leadership and development teams.
- Assist with testing new system features and updates before deployment.
- Communicate system changes, updates, and enhancements to end users.
- Support initiatives related to DOT compliance, driver qualification files, pre-employment and post-accident screenings, inspections, and other safety programs.
- Help maintain documentation and records required for regulatory compliance.
- Participate in safety meetings, project teams, and continuous improvement efforts.
- Support special projects and perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
