Safety & Risk Specialist

Down to Earth • Maitland, FL

7d

About The Position

The Safety & Risk Specialist supports the Director of Safety and the safety department with day-to-day operations, safety and claims administration, and accurate, timely maintenance of safety programs, systems, and records. The role serves as a first point of contact for branch operations on safety matters and coordinates incident reporting, documentation, claims activity, driver records, and safety program reporting. The specialist also assists with insurance audits and other safety projects assigned by management.

Requirements

• At least one year of hands-on administrative experience, or an equivalent combination of education and experience.
• Valid driver’s license in good standing that meets company requirements.
• Solid written and verbal communication skills.
• Computer and mobile app literacy, including Microsoft Office.
• Detail-oriented, self-motivated, disciplined, and able to multitask.

Nice To Haves

• Background in safety programs, insurance, and workers’ compensation and automobile claims handling.
• Ability to travel, including occasional overnight stays.
• Familiarity with OSHA regulations and workers’ compensation.
• Familiarity with safety management and organizational systems.

Responsibilities

• Support the Director of Safety and safety department with safety and claims administration.
• Maintain safety programs, systems, and records to ensure accuracy and efficiency.
• Serve as the first point of contact for branch operations regarding safety-related issues.
• Coordinate with branch management and administrative personnel after incidents or accidents to ensure reporting and documentation are submitted on time.
• Schedule post-accident drug testing and process related documentation.
• Attend incident reviews for record keeping and post-accident compliance.
• Provide documentation to the Legal team and insurance adjusters for workers’ compensation and automobile claims.
• Update CounselLink with workers’ compensation and automobile incident and claim status updates.
• File insurance claims with the third-party administrator and manage and follow up on workers’ compensation and automobile claims.
• Communicate with the Legal department, Safety Director, and management regarding safety issues and workers’ compensation and automobile claims.
• Monitor light-duty assignments and progress updates for the Restricted Duty Program.
• Facilitate new-hire Motor Vehicle Report requests and update safety and Human Resources systems, including Dayforce, SambaSafety, and JJ Keller.
• Assign JJ Keller driving tests to new hires and post-accident drivers, verify and approve Vehicle Policy completion in Dayforce, and notify insurance of new drivers and terminations.
• Maintain driver records, including monthly driver’s license checks, annual MVRs, annual DOT Clearinghouse queries, and random drug and alcohol screening for CDL license holders.
• Collect and maintain required insurance documents for employees driving personal vehicles.
• Assist with safety programs, mid-month reporting, site inspection data collection, Safety Rodeos, Safety Meetings, and other monthly tasks or special-event safety challenges.
• Assist with annual insurance audits.
• Provide reports on JJ Keller driving test completion, daily or weekly vehicle inspections, monthly incidents, monthly and year-to-date claims, and Green Vest Training completion.
• Perform other safety administrative duties and special projects as assigned.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Ancillary insurance benefits
• 401(k) with employer match
• Paid time off
• Paid holidays
• Weekly pay
• Ongoing training
• Career advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed