Weeks Construction-Safety & Quality Administrator-Cranford, NJ

Kiewit • Cranford, NJ

70d • Onsite

About The Position

Weeks Marine is seeking a highly organized and detail-oriented Safety & Quality Administrator to support our Safety and Quality teams through administration, reporting, system management, and SharePoint portal maintenance. This position plays a critical role in ensuring our safety programs, reporting systems, training platforms, and company portals remain accurate, current, and effective. The ideal candidate will possess strong Microsoft Office and SharePoint skills, enjoy working with data and systems, and be capable of supporting multiple projects and stakeholders in a fast-paced environment.

Requirements

• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).
• Strong SharePoint administration and content management experience.
• Experience creating reports, dashboards, and data visualizations.
• Excellent organizational and communication skills.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to troubleshoot systems and support end users.
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

Nice To Haves

• Experience with Power BI, Power Automate, Microsoft Forms, and other Microsoft 365 applications.
• Construction, safety, quality, engineering, or industrial industry experience.
• Experience supporting compliance, training, or reporting systems.
• Knowledge of document control and records management practices.
• Self-motivated and proactive problem solver.
• Strong customer-service mindset with the ability to support field and office personnel.
• Comfortable working independently while coordinating across multiple teams.
• Passion for organization, continuous improvement, and process efficiency.

Responsibilities

• Maintain and improve Safety and Quality SharePoint portals and supporting sites.
• Manage document libraries, permissions, workflows, folders, links, and user access.
• Develop and maintain dashboards, reports, forms, and automated processes using Microsoft 365 tools.
• Troubleshoot SharePoint, Teams, and portal-related issues.
• Ensure information remains organized, accurate, and accessible.
• Create and maintain reports, dashboards, presentations, and performance metrics.
• Support weekly, monthly, and quarterly reporting requirements.
• Analyze data trends and assist with safety and quality performance tracking.
• Verify data accuracy and assist with audits and compliance reviews.
• Support leadership presentations and executive reporting.
• Serve as a resource for various company reporting and compliance systems.
• Assist users with system access, troubleshooting, training, and data entry.
• Coordinate user onboarding and permissions management.
• Develop user guides, training materials, and reference documents.
• Assist with maintaining policies, procedures, training materials, and program documentation.
• Support project startup activities, readiness reviews, and compliance tracking.
• Coordinate training records, training matrices, and reporting requirements.
• Assist with incident tracking, documentation, and reporting workflows.
• Coordinate meetings, agendas, presentations, and supporting documentation.
• Support company-wide communications, newsletters, and portal announcements.
• Assist with proposals, audits, contractor management systems, and special projects.

Benefits

• top-tier medical, dental and vision plans covering eligible employees and dependents
• voluntary wellness and employee assistance programs
• life insurance
• disability
• retirement plans with matching
• generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed