Safety & Office Coordinator

Lennox International•Hamilton, OH

4d•Onsite

About The Position

The Safety & Office Coordinator supports Lennox’s manufacturing and warehouse facility in Hamilton, Ohio. The position reports to the Ohio Plant Manager and takes direction on safety matters from the EHS Leader, based in New York. The role coordinates safety-program activities and records, including inspections, training records, safety files, incident documentation, and corrective-action follow-up. It is focused on coordination and recordkeeping rather than engineering; technical assessments and regulatory determinations remain with the EHS Leader and other qualified personnel. The position also handles shipping, billing, and customer-service administration. Office administration makes up the larger share of a typical workday, alongside regular time on the production and warehouse floor. This is an onsite role, Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional flexibility to support safety activities on other shifts as facility scheduling requires. This is an hourly, non-exempt role with a starting pay range of $20 to $26 per hour. Employees are eligible to earn overtime when they work more than 40 hours in a week, or as otherwise required by state law. Subject to applicable eligibility requirements, benefits include tuition reimbursement; medical, dental, and vision insurance; prescription drug coverage; a 401(k) retirement plan; short-term disability insurance; eight weeks of paid birthing leave; two weeks of paid bonding leave; life and long-term disability insurance; and, depending on hire date and eligibility, up to 10 days of paid time off, 12 paid holidays, and three floating holidays per year.

Requirements

High school diploma or GED.
At least one year of hands-on safety or EHS support experience in a manufacturing, warehouse, or distribution environment.
Foundational understanding of company, state, and federal safety policies and regulations, and the ability to train others on them.
Ability to produce accurate work, detect and correct errors, and follow open items through to closure.
Effective written and verbal communication skills, including the ability to communicate safety expectations professionally and escalate concerns appropriately.
Ability to handle confidential incident, medical, and personnel information with discretion.
OSHA 10-Hour General Industry certification, or the ability to obtain it within six months of hire.
Proficiency in Microsoft 365, including Excel, Word, Outlook, and Teams.
Ability to walk through manufacturing and warehouse areas, remain on the production floor for periods of time, and safely navigate an active industrial environment around manufacturing equipment and powered industrial trucks.
Ability to wear required personal protective equipment in designated areas.
Ability to alternate between standing and walking and prolonged periods of sitting at a desk and working on a computer.
Visual and auditory ability to observe workplace conditions, communicate with employees, handle phone calls, and read written communications.

Nice To Haves

A two-year degree in occupational safety, business, or a related field, or an equivalent combination of education and experience.
Two or more years of safety or EHS support experience in a manufacturing, warehouse, or distribution environment.
Office administration experience in a manufacturing, warehouse, or distribution setting, such as order processing, billing, shipping or receiving documentation, or customer service.
Developing ability to train others in the correct use of safety equipment.
Experience with an EHS reporting system or an ERP system.
Experience in a union environment.

Responsibilities

Assist with inspections of work areas and equipment; document inspections, identify dangerous areas or procedures, and recommend corrective procedures.
Track corrective actions, including owners, due dates, status, and completion evidence; follow up with responsible personnel and escalate overdue items.
Monitor completion of machine and forklift pre-use checklists and promptly escalate missing inspections or reported defects.
Assist with safety policies and procedures and employee safety training, including new-hire safety orientation, training schedules, and the facility training matrix.
Maintain assigned safety files and records, including Safety Data Sheets, machine SOPs, training acknowledgments, and required postings.
Assist in maintaining safety equipment supplies and availability, including PPE, first-aid supplies, eyewash stations, fire extinguishers, and AEDs, as well as related inspection schedules.
Assist with incident, injury, and near-miss reporting by gathering factual information and completing documentation in the company’s EHS reporting system within deadlines; support OSHA recordkeeping and Ohio BWC claim documentation as directed.
Support emergency preparedness by maintaining emergency contact lists, evacuation postings, and employee accountability information, and coordinating drills and follow-up actions.
Coordinate the site safety committee, including scheduling, meeting records, tracking employee concerns, and communicating progress.
May assist with hazardous materials program recordkeeping to support compliant receipt, handling, storage, labeling, shipping, and disposal.
Print customer orders and prepare order manifests for the Warehouse Manager.
Process order change requests as directed by Customer Service.
Bill customer orders.
Process inbound shipment receipt documentation.
Provide clerical support to the shipping department and respond to customer service questions.
Provide general administrative support to facility leadership and perform other duties as assigned.

Benefits

Tuition reimbursement.
Medical, dental, and vision insurance.
Prescription drug coverage.
401(k) retirement plan.
Short-term disability insurance.
Eight weeks of paid birthing leave.
Two weeks of paid bonding leave.
Life and long-term disability insurance.
Up to 10 days of paid time off, depending on hire date and eligibility.
12 paid holidays, depending on hire date and eligibility.
Three floating holidays per year, depending on hire date and eligibility.
Overtime eligibility for hours worked over 40 in a week, or as otherwise required by state law.