Safety & Office Coordinator

Lennox International•Hamilton, OH

6d•$20 - $26•Onsite

About The Position

The Safety & Office Coordinator supports Lennox’s manufacturing and warehouse facility in Hamilton, Ohio. The position reports to the Ohio Plant Manager and takes direction on safety matters from the EHS Leader, who is based in New York. The role coordinates safety-program activities and records, including inspections, training documentation, safety files, incident documentation, and corrective-action follow-up. It focuses on coordination and recordkeeping rather than engineering or technical assessments; regulatory determinations remain with the EHS Leader and other qualified personnel. The position also handles shipping, billing, and customer-service administration, which make up the larger share of a typical workday. This is an onsite role, Monday through Friday, 8:00 a.m. to 5:00 p.m., with regular time on the production and warehouse floor. Occasional flexibility may be needed to support safety activities on other shifts. It is an hourly, non-exempt position with a starting pay range of $20–$26 per hour and eligibility for overtime when working more than 40 hours in a week, or as otherwise required by state law.

Requirements

High school diploma or GED.
At least one year of hands-on safety or EHS support experience in a manufacturing, warehouse, or distribution environment.
Foundational understanding of company, state, and federal safety policies and regulations, and the ability to train others on them.
Ability to produce accurate work, detect and correct errors, and follow open items through to closure.
Effective written and verbal communication skills; ability to communicate safety expectations clearly and professionally and escalate concerns appropriately.
Ability to handle confidential incident, medical, and personnel information with discretion.
OSHA 10-Hour General Industry certification, or ability to obtain it within six months of hire.
Proficiency in Microsoft 365, including Excel, Word, Outlook, and Teams.
Ability to walk through manufacturing and warehouse areas, remain on the production floor for periods of time, and safely navigate an active industrial environment around manufacturing equipment and powered industrial trucks.
Ability to wear required personal protective equipment (PPE) in designated areas.
Ability to alternate between standing and walking and prolonged periods of sitting at a desk and working on a computer.
Visual and auditory ability to observe workplace conditions, communicate with employees, handle phone calls, and read written communications.

Nice To Haves

Two-year degree in occupational safety, business, or a related field, or an equivalent combination of education and experience.
Two or more years of safety or EHS support experience in a manufacturing, warehouse, or distribution environment.
Office administration experience in a manufacturing, warehouse, or distribution setting, including order processing, billing, shipping or receiving documentation, or customer service.
Developing ability to train others in the correct use of safety equipment.
Experience with an EHS reporting system or an ERP system.
Experience in a union environment.

Responsibilities

Assist in inspecting work areas and equipment for compliance with company, state, and federal safety policies and regulations; document inspections, identify dangerous areas or procedures, and recommend corrective procedures.
Track corrective actions, including owners, due dates, status, and completion evidence; follow up with responsible personnel and escalate overdue items.
Monitor completion of required machine and forklift pre-use checklists and promptly escalate missing inspections or reported defects.
Assist with applying safety policies and procedures and conducting employee safety training, including new-hire safety orientation; maintain training schedules and the facility training matrix.
Maintain assigned files and records, including Safety Data Sheets (SDS), machine SOPs, training acknowledgments, and required postings.
Assist in maintaining the availability and inspection schedules of safety equipment and supplies, including PPE, first-aid supplies, eyewash stations, fire extinguishers, and AEDs.
Assist with incident, injury, and near-miss reporting by gathering factual information and completing documentation in the company’s EHS reporting system within reporting deadlines; support OSHA recordkeeping and Ohio BWC claim documentation as directed.
Support emergency preparedness by maintaining emergency contact lists, evacuation postings, and employee accountability information, and coordinating drills and follow-up actions.
Coordinate the site safety committee, including scheduling, meeting records, tracking employee concerns, and communicating progress.
May assist with hazardous-materials program recordkeeping to help ensure materials are received, handled, stored, labeled, shipped, and disposed of in accordance with company and government regulations.
Print customer orders and prepare order manifests for the Warehouse Manager.
Process order change requests as directed by Customer Service.
Bill customer orders.
Process inbound shipment receipt documentation.
Provide clerical support to the shipping department and respond to customer-service questions.
Provide general administrative support to facility leadership and perform other duties as assigned.

Benefits

Tuition reimbursement.
Medical, dental, and vision insurance.
Prescription drug coverage.
401(k) retirement plan.
Short-term disability insurance.
Eight weeks of paid birthing leave.
Two weeks of paid bonding leave.
Life and long-term disability insurance.
Depending on date of hire and eligibility, up to 10 days of paid time off, 12 paid holidays, and 3 floating holidays per year.
Eligible for overtime when working more than 40 hours in a week, or as otherwise required by state law.