Safety, Facilities, & Fleet Manager (69651)

Garten Services•Salem, OR

20d•$53,214 - $83,687•Hybrid

About The Position

The Safety, Facilities & Fleet (SFF) Manager oversees all aspects of Garten’s Environmental, Health & Safety (EHS), Facilities, and Fleet Management Programs. This role is responsible for Garten's EHS program including compliance with environmental regulations, organizational training, worksite inspections, incident investigations, and the creation of procedures and practices that identify hazards, reduce accidents, and mitigate the risk of harm to staff. The SFF Manager ensures Fleet and facilities management programs are aligned with best practices, and delivered in a safe and cost-effective manner. The successful candidate in this role will help deliver excellent service and communication to both internal and external stakeholders and assists the COO and CFO with financial oversight. This position oversees the work of the Facilities Supervisor, Fleet Coordinator, and Campus Day Porters, as well as all aspects of Garten’s main campus and leased facilities security. The ability to occasionally work a flexible schedule and travel between work sites is an essential function of this position.

Requirements

A minimum of 3-5 years experience in environmental, Health & Safety
Prior experience in facilities and fleet management or related fields
A minimum of 3-5 years management experience
High school graduate or equivalent vocational training
Knowledge of OSHA, DOT, and environmental compliance standards.
Facilities operations, budgeting, and contractor management.
Fleet management, vehicle life-cycle planning, and GPS reporting systems.
Incident investigation, reporting, and root-cause analysis.
Proficiency in Microsoft Office Suite and facilities/fleet management software.
Strong project management skills, including RFP and bid review processes.
Experience with safety audits, inspections, and incident investigations.
Strong understanding of risk assessment, hazard identification, and control measures.
Ability to develop, implement, and maintain safety management systems and training programs.
Proficiency in safety reporting, recordkeeping, and compliance documentation.
Familiarity with emergency response planning and accident prevention strategies.
capability to operate facilities maintenance tools & equipment, bend, twist, stoop, kneel, climb stairs, reach overhead, and make repetitive arm/hand motions.
Ability to push/pull up to 50 pounds, lift up to 200 pounds with assistance, and carry up to 40 pounds regularly throughout the workday.
This role operates independently with minimal supervision, adhering to established procedures. Decisions are guided by company policies but may occasionally require independent judgment.
The position involves exposure to the following: Fumes, noise, dirt, dust, chemicals, odors, fluctuating building temperatures, and biohazards.
Potential for working alone, on-call shifts, or outside regular hours.
Disagreeable interactions or frequent interruptions may occur.
Attendance at meetings outside normal shifts may be required.

Responsibilities

Ensures compliance with all applicable federal, state, and local safety, health, and environmental laws and regulations
Manages all aspects of OSHA’s recordkeeping rules
Develops and oversees workplace safety training
Audits company safety policies and programs annually and advises the Executive Team when revisions or implementations are necessary
Point of contact for OSHA visits; reports visits to the Executive Team and advises on potential findings
Reviews customer contracts for safety requirements and develops programs to ensure compliance; reviews and approves Site Safety Plans and Job Hazard Analysis as needed
Assists with external audits and insurance claims administration
Has the authority to suspend operations that pose threats to workers’ safety and health
Supports Human Resources with return-to-work compliance
Provides safety KPIs to Garten leadership on monthly, quarterly, and annual basis, or as requested
Develops and reviews safety training programs standards, and procedures to support participation with company safety objectives, and to encourage safe work practices and compliance with all applicable federal and state safety laws and regulations
Coordinates safety inspections of GARTEN-OWNED facilities, contract sites, equipment, and operations to ensure compliance with safety and health standards and safe work practices
Identifies actual and potential hazards and evaluates safety risks; reports findings and advises Garten management on preventative measures and/or solutions
Leads the safety committee to ensure company safety needs are being met in compliance with all osha and other safety and health policies, laws, and regulations.
Manages the facilities budget, including expense tracking, cost containment, and assistance with setting annual maintenance and capital expenditures.
Issue keys and key cards to employees that require key and key card access to Garten owned buildings
Issue alarm codes to employees that require access to Garten owned buildings and maintain a secure and confidential security system
Ensure there is adequate coverage for after-hours facilities emergencies and determine what course of action to take
Performs incident investigations for security breaches that occur on Garten owned properties.
Develops and oversees RFP, bid review and contractor selection process in alignment with industry best practices and company procurement and financial policies
Utilizes Project Management best practices to plan and execute all installations and refurbishments develops and implements procedures for cost-effective and efficient facilities management.
Maintain expertise in facilities management best practices and make recommendations to executives on costs, trends, and areas for improvement
Develop and oversee company-wide fleet management program including preventive maintenance and vehicle replacement cycles
Manage vehicle GPS units and GPS reporting systems
Oversee vehicle registration, insurance card, and parking permit renewals
Ensure required reports are written and submitted on all vehicle damage and accidents
Oversee procurement and disposal of company vehicles
Ensure CDL drivers meet DOT qualifications - Submit annual DOT compliance report
Accountable for communication to both internal and external stakeholders as it relates to facilities management, fleet management, environmental, health and safety programs
Manage employee timesheets, leave schedules and provide direct oversight of performance and discipline of assigned staff.
Deliver training, coaching, and direction to assigned staff to enhance skills and maintain safety.
Act as a role model, fostering innovation, learning, and proactive behavior among employees.
Maintains acceptable driving credentials and consistently meets all related garten policy requirements for driving company vehicles
Ensures workflow integration and provide employment opportunities for individuals with disabilities.
Offer backup coverage to assigned employees as needed.
Attends meetings and participates on committees/teams as required
Performs other related duties as assigned