Safety Administrative Specialist - Bilingual
About The Position
We are seeking a qualified Bilingual Administrative Specialist to join our safety team. The ideal candidate will be an organized, detail-oriented individual who is able to multitask and work independently. Proficient in MS Office. This is an onsite position. Specific knowledge of construction management and safety documentation is a strong plus. Ability to accurately document safety project statistics is required. Ability to track safety training completions is required. Ability to create safety materials is required. Use of power point is strongly preferred. Ability to work with project staff, safety professionals and leadership is required. The primary purpose of this position is to provide strong administrative skills (calendar management, maintaining inventory and organization throughout the office). Provide exceptional internal and external customer service, over the phone and in person. Desire to learn construction management terminology and processes.
Requirements
- Minimum of 3 to 5 years of administrative experience
- Strong communication skills
- Proficiency in Microsoft office
- Ability to accurately document safety project statistics is required.
- Ability to track safety training completions is required.
- Ability to create safety materials is required.
- Ability to work with project staff, safety professionals and leadership is required.
Nice To Haves
- Specific knowledge of construction management and safety documentation is a strong plus.
- Use of power point is strongly preferred.
- Construction industry experience (preferred but not required)
- Desire to learn construction management terminology and processes.
Responsibilities
- Review and tracking documents
- DocuSign
- Work in Viewpoint/Procore
- Manage & Maintain office supplies
- Manage & Maintain breakroom supplies
- FedEx
- Copier Management
- Greet Guests
- Scanning/printed as assigned
- Social & Volunteer Committees
- Learn workflow of documents for a given project(s)
- DocuSign (review & prepare documents)
- Communicate with project team on updates regarding documents.
- Procore (we can provide training) - enter and track COI info, upload documents and assist project team with any procore needs.
- Perform other duties as assigned.
Benefits
- background check
- drug test
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
