Safety Administrative Assistant

Quanta Services•Spokane Valley, WA

3d•Onsite

About The Position

The Safety Administrative Assistant supports the Crux Subsurface Safety Department by managing training compliance and assignments, ordering and maintaining PPE and safety supplies, tracking and distributing safety equipment, assembling safety kits, supporting project mobilizations, and maintaining safety records and documentation. This role offers hands-on exposure to construction safety operations, industry-recognized compliance systems, and the opportunity to grow within a national construction company.

Requirements

Associate's degree in Business, Safety, Construction, or related field — or equivalent experience
Proficiency in Microsoft 365 (Outlook, Excel, SharePoint, Teams)
Strong organizational skills and ability to manage competing deadlines
Effective written and verbal communication
Ability to lift 50 lbs
Valid driver's license
Willingness to travel domestically
Background check required

Nice To Haves

Bachelor's degree in a related field
Construction or utility industry experience
Familiarity with HCSS, ISNET, QPC, or similar safety platforms
Experience with purchasing or inventory management

Responsibilities

Assign and track required safety training across QPC, ISNET, 360 Training, and HCSS platforms
Coordinate OSHA 10/30 enrollments for crew, foremen, and supervisors
Coordinate First Aid/CPR training through AHA HeartSavers and manage renewals
Organize logistics for in-person safety training including HEC/H2S, H1, and crane sessions
Manage PPE and safety supply inventory — ordering, receiving, and invoice reconciliation
Package and ship safety equipment to jobsites; track delivery confirmation
Maintain safety records, HASPs, and assignment logs in SharePoint and HCSS
Support the Safety Director on programs and department-wide administrative needs