Public Safety Administrative Assistant (STF3269)

Hutchinson Community College•Hutchinson, KS

23h•Onsite

About The Position

This full-time support staff position is 12-months annual, benefit eligible, at-will, and nonexempt. The hourly rate of pay is commensurate with qualifications as determined by the HutchCC administration. The position may require some lifting up to 25 pounds. Sedentary to medium/Indoor work environment with a substantial amount of keyboarding required. Physical and mental qualifications must be performed with or without a reasonable accommodation. The qualifications listed are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties.

Requirements

High school diploma or equivalent required.
Strong professional telephone and interpersonal communication skills required.
Proficiency in personal computer skills including, but not limited to, keyboarding, the Windows operating system, Microsoft Office applications (Word, Excel, Power Point, etc.), and Adobe.
Ability to provide excellent communication (verbal and written), strong organizational skills, and attention to detail.
Ability to establish and maintain professional relationships with students, faculty, staff, and other customers.
Ability to work effectively and professionally with many people, while practicing good customer service and maintaining appropriate customer privacy in a student-centered environment.
Ability to work independently and efficiently with accuracy while meeting the deadlines and demands of a multiple-objective environment.
Must be a neat, dependable, and highly organized person who possesses the ability to work amiably and professionally with many people.
Excellent verbal, written, and listening skills.
Must have the ability to sit or stand in front of a computer for extended periods of time.
Exhibit manual dexterity to dial a telephone, to enter data into a computer, and to operate additional office equipment.
See and read a computer screen and printed material with or without vision aids.
Hear and understand speech at normal levels and on the telephone.
Speak in audible tones so that others may understand clearly in person and on the telephone.
Use appropriate judgment and to apply tact and courtesy in difficult situations.
Understand words and respond effectively and appropriately.
Attentive to detail, accurately follow written and verbal instructions, work independently.

Nice To Haves

Associates degree or higher preferred.

Responsibilities

Arrive on time for work, wearing appropriate attire, attend work regularly, and successfully complete the responsibilities of the position.
Accurately perform general office duties and provide clerical support including, but not limited to answering phones/taking messages, word processing, directing customer inquiries, data entry, making signs/flyers, copying, maintaining electronic files, organizing, picking up mail, etc.
Create forms, test, letters, and schedules.
Order supplies; maintain the room reservations in Fire Science Training Center (FSTC).
Set-up mailings, mail information packets, maintain mail lists and labels.
Set-up appointments and meetings, including student visits.
Assist with course creation, assignment of instructors, and management of course schedules.
Maintain invoices, create purchase orders to pay invoices in a timely manner, and maintain running totals for budget balances.
Coordinate and attend Advisory Committee meetings for Fire Science and Paralegal programs; transcribe minutes and distribute to members.
Attend Public Safety Department meetings and Fire Science staff meetings; take, transcribe and distribute minutes.
Communicate information to prospective and current students regarding various Public Safety programs.
Assist various Public Safety programs in their admission and selection processes.
Accurately track and complete all forms related to the certification and testing of students through the Kansas Fire & Rescue Training Institute (KF&RTI), in accordance with their guidelines.
Accurately complete and submit all forms related to firefighter funding as administered by KF&RTI, in accordance with their guidelines.
Perform duties related to all training academies offered. This includes answering inquiries, enrollment, wait lists, and related paperwork.
Assist with travel arrangements for faculty and program coordinator, as needed.
Comply with HutchCC policies, procedures, and practices.
Perform other responsibilities as assigned by the Department 5 Chair/Fire Science Program Coordinator.
Work some evenings and weekends.
Serve actively on campus committees.