Safety Administrative Assistant (Austin, Texas) - Austin Commercial

Austin Bridge & Road•Austin, TX

10d•Onsite

About The Position

Austin Commercial is seeking a Safety Admin for a large project in Austin, TX. Austin is 100% employee-owned, meaning every employee-owner has a vested interest in the company's success. This commitment leads to exceeding customer expectations in safety, service, and integrity. The position is based in the jobsite trailer, working closely with both field and office personnel.

Requirements

High school diploma or GED required
Experience in the Microsoft Office Suite
Strong communication skills (verbal and written)
Strong word processing and Excel skills; ability to prepare spreadsheets, graphs and charts, and presentation materials
An aptitude for learning new software applications
Effective time management skills with the ability to work on multiple tasks concurrently
Ability to maintain confidentiality
Professional demeanor

Nice To Haves

college degree and/or certification a plus

Responsibilities

Provide administrative support to the Safety team, helping coordinate daily operations and department priorities
Schedule meetings, trainings, and team events, including room bookings, attendee communication, and catering
Arrange travel for department staff, including flights, hotels, car rentals, and detailed itineraries
Assist in preparing presentations, reports, and documents using Microsoft Office tools
Maintain organized records and department files for easy access and reference
Support internal communications and employee engagement initiatives
Help with invoice processing, time entry, and other routine administrative tasks
Serves in an “as needed” capacity as back-up to other departments
Helps in the preparation of reports, invoice processing and/or weekly time entry